Talent Acquisition Coordinator (Remote)

The Talent Acquisition (TA) Coordinator plays an important role in providing consistent, centralized support to Talent Acquisition Managers as they identify finalist candidates and move to the final interview and offer stage of the full cycle recruiting process.

The TA Coordinator will ensure timely and efficient processing of all necessary candidate information paperwork to ensure compliance as the candidate moves to the offer stage and then upon acceptance of the offer, the TA Coordinator will be responsible for the processing of all paperwork related to a new hire and hand over to the Onboarding Team

This role reports to the Director of Talent Acquisition and can be remote

• Update formatting in Workday as needed
• Enter offer details, and send an email out to stakeholders that the candidate has signed his/her offer letter, and the candidate has been moved to Preboarding.
• Manage Letters of Intent (LOIs) Tracker from recruiting events
• Process candidate reimbursements i.g Interview Travel Reimbursements
• Support Name Clears for Talent Acquisition Managers (TAM)
• Manage external posting channels like Gaswork, Esthesia, Indeed
• Provide backup support to other TA Coordinator(s)
• Support monthly/quarterly TAM Audits
• Manage administrative process for referrals
• Partner with TA Team(s) to create and send out offer letters for candidates
• Maintain data integrity in the Applicant Tracking System (Workday)
• When requested, create, close and unpost job requisitions in Workday as necessary
• Work closely with recruiters on each hire to maintain candidate files and be the point of contact to finalize all necessary paperwork in the new hire files in Workday, ensure compliance with NAPA standards and legal requirements.
• Manage Recruitment Inbox

Knowledge and Skills

• Experience with detailed reporting and tracking advantageous.
• Proven efficiency in a high volume, repetitive work environment.
• Familiarity with MS Word, Excel, and other MS applications including Outlook
• Demonstrated success in working effectively and efficiently under pressure.
• Excellent interpersonal skills and demonstrated ability to work with all levels in the organization and communicate effectively regarding sensitive and confidential matters.
• Must have demonstrated critical thinking skills
• Experience with HR Information Systems, Applicant Tracking Systems
• College Degree Preferred. However, 2 years of work experience in lieu of a college degree is acceptable
• Proven ability to perform administrative work of a complex nature utilizing strong organizational skills with a focus on details and accuracy.
• This role is entry level
• Proven ability to prioritize tasks and complete a high volume of assigned work accurately.
• Working experience with MS Office applications

Competencies

• Excellent organizational skills and meticulous attention to detail.
• Demonstrated initiative, ownership, and customer-service orientation skills, with the motivation and ability to function independently or as a team member.
• Proven ability to take initiative and build strong and productive personal relationships.

• A high degree of flexibility.

Total Rewards

• Leadership and professional development opportunities
• 401(k)
• Paid Time Off
• Health, life, vision, dental, disability, and AD&D insurance
• Generous benefits package, including:
• Flexible Spending Accounts/Health Savings Accounts
• Salary: $25.00- $28.00