Administrative Assistant - Brand Marketing

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create.

The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for two SVPs and two VPs in Brand Marketing. This role will also include leading meeting logistics and tracking of key actions required.

Essential Responsibilities

• Compiles meeting agendas for weekly team meetings as well as other key meetings
• Composes and types routine e-mail correspondence in a timely manner
• Proactively manages meetings and presentation logistics (in person, hybrid or virtual)
• Manages complex scheduling for meeting heavy executives; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance
• Maintains proper record keeping and filing system for all work
• Establishes and maintains positive relationships with internal and important external clients
• Supports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skills
• Coordinates travel schedules and arrangements, collects required travel documentation
• Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card

Qualifications

• 2+ years of experience supporting an executives
• Proficient in Microsoft Word, Excel, PowerPoint , Keynote and Photoshop

Eligibility Requirements

• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
• Must be 18 years or older
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program
• Must be willing to work in Universal City, CA
• Must have unrestricted authorization to work in the United States

Desired Characteristics

• Bachelor’s degree
• Capable of building and maintaining strong work relationships and work effectively across multiple divisions/departments
• Demonstrates initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Ability to work independently and show a very strong sense of initiative and intuition
• An expert communicator with the ability to communicate with all levels especially senior executives – able to follow up on meeting action points and communicate these to necessary parties
• Pays attention to multiple details and multiple tasks while minimizing errors
• Demonstrates experience working in, and a positive attitude toward, a rapidly changing business environment
• Strong attention to detail & assertive communication skills
• Must be able to maintain department business with the utmost confidentially
• Strong organizational, interpersonal and communications skills
• Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail
• Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
• Self-motivator with proactive attitude and detail orientation
• Adept at working in a fast-paced environment with the ability to multi-task
• High degree of professionalism and the ability to interface well with Senior Level management

Additional Requirements

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website

Salary range: $45,000 -$52,000 (not bonus eligible)

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.