Senior Project Assistant Jobs

Who We Are: It all starts with purpose.
We are a purpose-driven nonprofit with a dynamic staff culture.
With a meaningful purpose, motivated staff, and excellent benefits, working here will definitely have you smiling! The ADA’s headquarters is just steps from Chicago’s Magnificent Mile and close to public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in Chicago, Washington D.C., and Maryland.
We were named a Top Workplace by the Chicago Tribune in 2019 and 2021! Come join our team!
Job Responsibilities:
This position provides full, high-level administrative and clerical support to the manager of advanced dental education programs in endodontics, oral and maxillofacial surgery, orthodontics, and dentofacial orthopedics and periodontics, of which there are approximately 300 programs. Major responsibilities require the utilization of multiple computer programs simultaneously to manage the following: 1. confidential, complex, and detailed written and oral communications, 2. multiple, ongoing tracking systems, 3. electronic record maintenance platforms, detailed factual data comparisons, 4. document preparation and organization, 5. report processing and proofreading, and 6. template preparation. Additionally, responsibilities will include managing Outlook calendars; screening and referring calls while serving as an informational resource; preparing meeting materials, and agendas; and providing other resources for meeting attendees. The senior project assistant must be trained annually in the Health Insurance Portability and Accountability Act (HIPAA) compliance policies and procedures. The senior project assistant has access to protected health information (PHI) in self-studies and in progress reports.
Must-Have:

• Must have excellent organizational, multitasking, and customer service skills
• Must have the ability to be attentive to detail and accuracy
• Must have knowledge of working with databases, data management systems, and/or tracking systems
• Advanced-level Word, Intermediate level Excel, and Basic level PowerPoint
• Must be self-motivated and function effectively with minimal supervision at times
• Bachelor's degree OR 5 years of administrative or project assistant experience, electronic record keeping, managing, and organizing skills
• Experience drafting letters, reports, and agendas
• Adobe Professional, data-management software, scanner, and copy machines
• Must have excellent teamwork, filing, proofreading, interpersonal, and written communication skills

Nice to Have:

• Previous experience working with confidential and sensitive information
• Previous association and/or accreditation experience
• Ability to speak/read a foreign language, such as Spanish, is desirable

Just a few of the benefits offered to employees:

• 401(k)
• Hybrid Work Schedule (2-3 days from home)
• Student Loan Refinance
• Health insurance/ dental reimbursement plan
• Flexible Spending Account
• 2 days off to work at a charity event of your choice
• Paid Parental Leave
• Pet Insurance
• Pension
• Tuition reimbursement
• Life insurance
• Promotes Work/Life Balance
• Ample Paid time off

The American Dental Association is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at [email protected].
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.