Senior Event Manager Jobs

About Etherio

At Etherio, we have a simple but big vision: bringing people together to accomplish great things. Every day, we deliver innovative and unmatched solutions for our corporate and association clients - one meeting, event, or membership experience at a time.

Whether in-person, virtual, or hybrid, we’re redefining event experiences. We’re also advancing the stories of a diverse set of local, national, and global associations and nonprofits. In everything we do, we start with understanding our clients’ “why”. Because we know that it’s not so much what they do, but why they do it that compels people to embrace and engage with products, organizations, and brands. We create value for our customers by delivering solutions that power relationships at scale.

Etherio nurtures and deepens the capabilities of our people. Here, we live our Core Values every day. Whether you work in our office or another location, we're also committed to your learning and growth. Our goal is for you to feel empowered to work out loud with a diverse team of professionals who are learners and teachers together, enhancing each other's strengths. Our pace of work supports fast learning and freedom to think big.

Joining our team comes with perks that support you in your personal and professional journey. Benefits include:

• Generous paid time off
• Medical, dental, vision and more
• 401(k) with matching
• Flexible and hybrid work schedules

Our approach has scored us many industry awards over our 30-year history, including 16 consecutive years on the CMI 25 – North America’s Top 25 Meeting & Incentive Companies. As leaders in the industry, we're always exploring new ways to solve challenges for our clients.

Etherio is committed to embracing diversity and inclusion in our hiring practices and in experiences as Etherio employees.

Senior Event Manager

The Senior Event Manager is responsible for managing and supporting various events, from the beginning of conception through to the execution and final reconciliation, including budget.

This position is accountable for day-to-day operation of large scale/budget meetings, client management and reporting on ROI.

Principal Duties and Responsibilities

• Contract Signing Authority up to (50th percentile of average dollar range)
• Analysis and reporting responsibilities of various conference data for client
• May have sponsor/exhibitor fulfillment duties including prospectus development, exhibitor/sponsor communications, general services contractor and floor plan management
• Be solution-oriented and forward thinking when responding to client questions or providing recommendations
• Maintain all historical data for assigned projects
• Supplier procurement and management of contracts to ensure quality and contractual compliance
• Serve as direct supervisor for event managers/coordinators
• On-site event execution to include staff assignments/management (planning team could be up to 30+ event staff), venue and supplier management, implementation of event logistics, exhibit/sponsor management, and speaker management, where applicable.
• Work with Marketing department on collateral communications and development– theme, concept, design, and implementation
• Survey analysis and provide compilation of feedback to client
• Other duties as assigned
• May require speaker management to include speaker portal setup, timeline establishment, speaker communications, data collection, and speaker travel/registration management
• Budget development, implementation, and wrap-up report development
• Responsible for building project timelines/plans and managing the project plan to drive team to meet client and vendor deliverables, as well as anticipate and manage when deadlines may be missed
• Lead project manager for large scale projects (1,000+ attendees) with proven expertise in leading complex events, managing the planning, execution, and implementation of assigned event(s)
• Work with, lead and support the project team to ensure adherence to client and company standards
• Oversee venue communications by managing or overseeing F&B, group resume, event specifications, housing, room block, and final invoice review
• Special event review, selection, and management

MINIMUM REQUIREMENTS

• Bachelor’s degree or equivalent experience
• Strong communication, networking skills and the ability to successfully manage stakeholder relationships and expectations
• Experience planning international events is a plus
• Experience with high-level, strategic conference and meeting planning
• Calm and flexible approach to handling the stress of everchanging demands
• Knowledge of destinations, hotels and venues nationwide
• Strong leadership skills
• Strong creative problem solving
• Third party agency experience preferred
• Strategic decision-making ability
• 7+ years of meeting management with at least 3-5 years of planning large-scale events (1000+ attendees, $1MM+ budgets)
• Strong organizational skills and ability to multi-task and prioritize

ESSENTIAL PHYSICAL FUNCTIONS

• Prolonged periods of sitting at a desk and working on a computer
• Ability to travel at least 30%
• Ability to lift up to 30lbs