Sr. Manager, Event Planning

MedscapeLIVE!, a Medscape Company, delivers MD and HCP audiences across all therapeutic areas. Access MDs and HCPs through MedscapeLIVE! Events.

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

Position Summary:

At MedscapeLIVE! you will be responsible for leading an events team responsible for managing the logistics for multi-day conferences while collaborating with key stakeholders to ensure flawless execution of each event. The applicant should be a highly organized and detail individual with the ability to prioritize and excel in a deadline driven environment. The applicant should also have excellent problem-solving, critical thinking, and conflict resolution skills and be adept at internalizing and distilling issues and providing real-time guidance to team members.

What You’ll Do:

• Attend conferences as the onsite events lead to oversee logistical details with the hotel and onsite staff
• Prepare draft budgets for conferences based on venue costs, event schedule, and historical performance
• Ensure all event reconciliations are completed on-time and cost savings are tracked/reported
• Continuously identify opportunities to improve internal processes and the onsite attendee experience
• Train all staff including freelancers on the Proprietary Conference business and internal processes surrounding the planning and onsite execution of these events
• Evaluate the experience, feedback and results for each conference and implement changes accordingly
• Lead and manage the events team to ensure flawless execution of proprietary conferences within the US
• Ensure planned expenses are tracked and updated in the system for proper forecasting and reconciliation
• Venue management including but not limited to arranging guest sleeping rooms, meeting space, food & beverage, and meeting materials
• Participate in available training opportunities as directed by leadership
• Oversee the sourcing process to identify viable options that not only fit conference specs but offers flexibility in terms of contract negotiations, meeting space, sleeping rooms, food & beverage, and AV

Who You Are:

• A team player with proven ability to work in a highly deadline-driven, fast-paced environment
• A highly organized individual with the ability to work on multiple tasks at the same time while always checking for accuracy and correctness
• Someone who can positively receive feedback to improve performance
• Can work weekends and travel for conferences
• An individual who knows how to motivate and lead high performing teams
• Result-oriented person who jumps in and tackles new assignments and constantly looks for ways to innovate
• Someone who enjoys event planning and has a strong eye for detail
• High professionalism and easy rapport in building collaborative work relationships
• Creative problem-solver able to pivot quickly between tasks and adapt to rapidly shifting priorities

Qualifications:

• Domestic travel required, up to 40% travel time, including nights and weekends
• Experience planning and managing multi-day events up to 500 attendees
• Bachelor’s degree required
• Minimum 3 years’ experience managing or supervising a team of event professionals of 3 or more
• Minimum 7 years’ experience required in conference/event planning, preferably in the healthcare industry
• Must have strong written and verbal communication skills
• Knowledge of Workfront is a plus
• Working knowledge of Google Applications
• CMP certification highly recommended
• Expert knowledge of MS Excel and all other Microsoft office software

Salary Range: $75-90k annually + benefits

Location: Remote