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Administrative Aide Jobs

Company

Columbia University
Address , New York
Employment type PART_TIME
Salary $34.03 an hour
Expires 2023-10-08
Posted at 8 months ago
Job Description
  • Hours Per Week: 40
  • Job Type: Support Staff - Union
  • Salary Range: $34.03/hrly - $34.03/hrly
  • Regular/Temporary: Regular
  • Bargaining Unit: SSA
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Reporting to the Practice Manager/Supervisor of Clinical Activities, the Administrative Aide will provide general clerical support for the clinical operations in the Department of Dermatology.

Responsibilities

  • Screening visitors and responding to routine requests for information; answering phones, triaging calls, and taking accurate messages.
  • Providing guidance to new and existing support staff; scanning and filing medical records in CROWN; assisting patients with ambulatory difficulties to complete the necessary paperwork and calling transportation and interpreters as necessary.
  • Maintaining and updating physicians' schedules; composing and typing routine correspondence and documents.
  • Specific job duties will include greeting patients and visitors in a prompt, courteous, and helpful manner.
  • Providing coverage for vacationing employees as needed.
  • Performing other related duties as assigned.
  • Ordering, maintaining, and distributing office supplies; assisting with ordering, maintaining, and distributing physicians' lab coats.
  • Scheduling, coordinating and rescheduling patients' appointments; entering data for processing in IDX and CROWN; photocopying, faxing, and general filing.
  • Reviewing and entering daily invoices, charge reports, practice, and payments; and closing daily finances and making bank deposits.

Preferred Qualifications

  • Ability to set priorities based upon sound judgment, imagination, and initiative is needed.
  • Applicant MUST meet these minimum qualifications to be considered an applicant.
  • A high level of confidentiality and discretion required.
  • Requires bachelor's degree or equivalent combination of education and business experience, plus a minimum of two to three years of related experience.
  • Excellent interpersonal and communication skills.
  • Experience with record-keeping, the ability to organize and schedule work.
  • At least two years of working knowledge of EPIC systems a plus. Problem-solving and analytical ability are necessary for this role.
  • Bilingual a plus (Spanish/English).

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.