Research Administrator Jobs

RegularDay Shift (United States of America)NoUniversity of Arkansas for Medical Sciences

• Holiday, Vacation and Sick Leave
• Concierge prescription delivery on the main campus when using UAMS pharmacy
• Career Training and Educational Opportunities
• Merchant Discounts
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Health: Medical, Dental and Vision plans available for qualifying staff and family

RESH | RSS Grant Management Team 2***** THIS IS A REMOTE POSITION. *****
POSITION SUMMARY
The Research Administrator plays an important role in the development, submission, compliance, monitoring, and reporting for all sponsored projects at the University of Arkansas for Medical Sciences. This position will work as a member of a team of Research Administrators, within the Office of Sponsored Programs Administrative Network (OSPAN), to provide assistance to an assigned department(s) of the University. Based on the experience of the candidate, this position may be hired as primarily pre-award, post-award, or as a life-cycle Research Administrator.
The position will include tasks such as reviewing funding opportunities, assisting with grant applications and monitoring sponsored projects, while maintaining compliance with sponsor regulations. The incumbent will be responsible for ensuring all deadlines are met in a timely fashion, while upholding and adhering to all institutional policies and procedures, as well as state and federal regulations.
This position works independently, serving as a professional resource for UAMS research staff and faculty. The position maintains networks and communication flow, and represents UAMS research to outside entities. The selected incumbent will utilize leadership qualities, team management, and interpersonal skills to orient research personnel and representatives of outside companies, foundations, or institutes, to the policies and procedures of UAMS research. There is a strong emphasis on professional competencies, knowledge of pre/post award rules and regulations, superior customer service, team performance, and the ability to communicate effectively throughout the entire process while serving as the subject matter expert for sponsor policies and procedures.
CORE PRE-AWARD FUNCTIONS

• Reviews Program Announcements to verify eligibility and requirements for grant submission.
• Sets up pre-proposal meetings with Principal Investigators, faculty members, research staff, program coordinators, college administrators and other units on campus to discuss project timelines and provide guidance and to advise on administrative requirements in preparing proposal submissions.
• Ensures proposals are entered into MUSE and routed internally in a timely manner for further review.
• Willing to share ideas for pre-award training development and willing to participate in development of materials and training classes, if needed. Possess willingness to assist fellow team members when needed.
• Revises proposals for consistency with sponsor guidelines for budget, format, font size, page limits, margins, excluding narrative content. Obtains approvals for changes from PI.
• Reviews all required grant documents for sponsor imposed requirements and alerts relevant staff and faculty to those requirements.
• Works with Investigators to obtain relevant information from sub-awardee organizations for grant submissions.
• Assists with all progress reports and ensures compliance and responsiveness with sponsor guidelines and requests. Coordinates with post-award RA’s, ORSP and Grants Accounting to ensure awards are set up properly in a timely manner.
• Enters documents into agency relevant grant submission portals.
• Upon award, reviews notices of award to ensure accuracy and outlines reporting requirements for the PI. Notes any adjustments to the award in comparison to what was requested during submission.
• Coordinates with departmental finance staff and investigators to prepare budgets and budget narratives. Ensures that budgets are adequate to cover costs, salary coverage is available and verifies any institutional cost share commitments required during budget preparation. Identifies key personnel and coordinates with other department finance staff if grant personnel collaboration crosses departments.
• Proofs the budget for inconsistencies and ensures accuracy. Ensures budgets are consistent with sponsor guidelines and that they comply with University regulations for submission. Verifies all financial information to include salaries, fringes and the use of appropriate overhead.
• Assists with identification of funding opportunities and coordinates. proposal preparation and submission for Investigators in assigned departments
• Monitors and follows proposal throughout routing process all the way to submission.
• Carefully reads and conveys the agency guidelines and/or RFA instructions.
• Coordinates and reviews proposal elements (biosketches, facilities & resources) for consistency, accuracy, and completeness.
• Assists with required changes once reviewed.
• Masters exempt, direct and facilities and administrative (F&A) costs.
• Assists with any agency additional requests for documents prior to award, such as Just in Time (JIT) requests. Provides budget revision requests and Other Support Pages, COI documents, IRB or IACUC documents, as requested.
• Monitors and facilitates proposal through the routing process for institutional signatures.

CORE POST-AWARD FUNCTIONS

• Ensures post-award customer service to faculty and departments/divisions is exemplary.
• Willing to assist fellow team members when needed.
• Helps prepare transfers of awards out of the University, when necessary.
• Completes Cost Summary Reports on open accounts and forwards to Grants Accounting.
• Helps prepare transfers of awards out of the University, when necessary.
• Participates in the development of education and training sessions related to post-award and close-out activities working alongside research finance and administration staff. May provide internal training sessions accordingly.
• Assists with account set-up by communicating with the PI and relevant departmental staff to obtain necessary information to send to Grants Accounting.
• Ensures expenses are allowable to the project and ensures financial integrity and compliance with regulatory guidelines.
• Facilitates meetings with research faculty and staff to review project budgets and assist with resource planning, to ensure resources are aligned with project deliverables.
• Sets up award implementation meeting with PI’s and financial staff to review the notice of award and to assure understanding of reporting and other requirements.
• Works with Grants Accounting to ensure account set up is to the award notice and that all cost share accounts are set up.
• Collaborates with Pre-Award OSPAN Research Administrator to initiate grant after initial award; and collaborates with Pre-Award OSPAN Research Administrator to distribute award information to PI’s and Co-PI’s, as well as other relevant staff.
• Assists with close-out preparation of accounts by meeting with PI’s 90-days in advance of closing to ensure needed steps are taken to clear encumbrances, close PO’s, ensure all invoicing has occurred and needed salary allocation adjustments are scheduled.
• Ensures required deliverables and reporting requirements are being completed in a timely manner Assists with no-cost extensions, re-budgeting requests, various financial aspects of progress reporting and provides carryforward and personnel information for RPPRs and continuation submissions.
• Creates monthly report on all assigned accounts managed including distribution within set time frame and meets monthly with PI’s, administrators and departmental staff, to discuss accounts and project future award expenditures.
• Facilitates other changes to awards as needed.
• Upon award acceptance, thoroughly reads the notice of award, outlining account establishment parameters and special reporting requirements, including billing schedules, budgetary and cost sharing obligations.

CORE LIFE-CYCLE FUNCTIONS

• Willing to assist fellow team members when needed.
• Willing to share ideas for pre-award training development and willing to participate in development of materials and training classes, if needed. Possess willingness to assist fellow team members when needed.
• Assists investigators, departmental staff and college administration with life-cycle management of external and internal grants from inception to close-out.
• Ability to meet a combination of all of both the pre and post-award duties stated above, while maintaining a book of work for assigned departments.

• Exhibits strong work ethic and integrity in all actions and speech
• Produces high quality work with small margin of error
• Must have excellent interpersonal relations and communication skills to guide UAMS personnel and external sponsors towards mutually acceptable goals
• Ability to read, interpret and convey complex funding opportunities and guidelines
• Must be proactive, with excellent follow-up skills
• Proven working knowledge of institutional, state, federal, and Uniform Guidance (UG) regulations
• Exhibits excellent attention to detail
• Maintains a solution-oriented, positive attitude
• Possess strong written, verbal, and interpersonal communication skills
• Ability to establish and maintain collaborative relationships within a diverse set of individuals and be able to work in a team-oriented environment, across all levels, with a focus on customer service and support
• Must be experienced in Microsoft Office applications and possess/obtain a working knowledge of NIH eRA Commons and other similar systems
• Able to organize priorities, manage multiple projects simultaneously, pay close attention to detail, and work within deadlines

• Demonstrated ability to perform and prepare budget estimates (preferably in a research environment), to understand financial concepts, to conduct accurate mathematical computations, to utilize computational spreadsheets, and to understand previously negotiated agreements and institutional policies
• Must be highly organized, able to prioritize and balance multiple projects simultaneously, work independently, as well as in a team, and exercise good judgment
• Demonstrated ability in the areas of development and management of research projects, grant budgets, and in implementing systems to ensure research processes meet regulatory guidelines

• Must be able to understand complex rules, regulations, and policy and apply them consistently. Completion of, or willingness to complete, UAMS Grants Management Certification Program within 18 months of hire

• Experience with research protocols, contract terms and conditions, expense budgets, and research and medical terminology is preferred
• Advanced Degree or Professional Certifications
• Relevant research certification, e.g. CRA, CRFA
• General understanding of federal contracting and subcontracting processes, rules, and development
• Prior experience in research and healthcare financial management, budgeting, forecasting, cost accounting cost sharing and allowable research costs is preferred
• Experience with federal, foundation, and industry relations, and previous experience working with medical staff and scientific materials is helpful

Commensurate with education and experienceResumeYes