Administrator Jobs

Applicants MUST complete the required electronic application: please visit the Careers section of our website at kitsappublichealth.org or visit GovernmentJobs.com.

Kitsap Public Health District
Administrator

SALARY $10,000.00 - $14,000.00 Monthly

LOCATION 98337-1866, WA

JOB TYPE Regular Full-Time

JOB NUMBER 2023-012

DEPARTMENT Administrative Services Division

OPENING DATE 07/24/2023

CLOSING DATE Continuous

Job Summary - ADMINISTRATOR

Under policy direction from the Kitsap Public Health Board (“Board”), the Administrator serves as executive secretary and administrative officer for the Board and is responsible for overseeing the District’s business operations and such other administrative duties required by the Board, and pursuant to RCW 70.05.045, except for duties assigned to the Health Officer as enumerated in RCW 70.05.070 and other applicable state law. The Health Officer and Administrator positions collaborate constructively to achieve the District's vision, mission, strategic plan, and policy direction from the Board.

The incumbent directs and supervises the Administrative Services Division and is responsible for developing and implementing the District's annual budget as approved by the Board. The incumbent is expected to apply a full working knowledge of local public health programs, laws and regulations, and modern management practices and principles to varied and complex work situations. Duties require innovative and inclusive leadership and active collaboration with a wide range of strategic partners and stakeholders, and managing a dynamic organization to address public health issues in a rapidly changing community environment.

The Administrator is responsible for collaborating with the Health Officer, Division Directors, and Program Managers to provide administrative support to operationalize health policy objectives. The Health Officer and Administrator support each other and serve as back-up to each other as needed to fulfill the District's vision and mission.

Appointed by and reporting directly to the Board, the incumbent serves as the executive secretary and administrative officer for the Board, and exercises guidance and oversight over District administrative operations and such other administrative duties required by the Board. This classification is distinguished from the Health Officer, who also is appointed by and reports directly to the Board, and has powers and duties set forth under state law and oversees community health assessment, public health policy development and implementation, and assurance of health service delivery. Although the Administrator may delegate some responsibilities to fellow members of the Executive Leadership Team, the executive secretary and administrative officer responsibilities performed for the Board, and the administration of the District’s business operations and activities, are ultimately the responsibility of the Administrator, except for those duties and responsibilities assigned to the Health Officer in RCW 70.05.070 and other applicable state law.

HOURS: 40 hours per week – 100% FTE, requires occasional evening and weekend

SALARY: Negotiable, DOEQ

BENEFITS: The District offers a comprehensive health benefit plan which includes medical, dental, and life coverages, including several voluntary plan selections through The Standard, Aflac, and Met Life. The District provides medical and dental coverage contribution percentages of the average medical and dental insurance premium costs for full time employees as follows: Employee @ 100%, Employee & Spouse @ 90%, Employee & Child(ren) @ 90%, and Full Family coverage @ 85%. Benefits include generous paid time off, and twelve paid holidays per year. Includes participation in the
Public Employees Retirement System (PERS), a defined benefit retirement plan managed by the Washington State Department of Retirement Systems as well as Social Security. Several deferred compensation retirement savings plans are also offered.

OTHER: Per District policy, public health professionals are required to complete one of the recommended COVID-19 vaccination series. As public health professionals, we must protect our clients, our communities, and ourselves from the risks associated with the spread of COVID-19. It is the District’s expectation that all employees who provide in-person services, both internally and externally, have completed their vaccination series to safely offer excellent public services to the community we serve.

This opportunity is currently open until filled. First interviews with prospective applicants are scheduled to occur in mid-September.

Essential Functions

• Works both independently and within a collaborative team-oriented environment; contributes openly, respectfully disagrees, understands the ideas of others, listens well, and works for consensus.
• Directs activities that support effective, equitable, and trust-building public communications and community engagement to promote health for all people in Kitsap County and advance health equity.
• Demonstrates cultural competency and embeds health equity into all aspects of assigned work and work interactions.
• Performs other duties as assigned.
• On an ongoing basis, reviews, interprets and prepares data to analyze and makes recommendations about which programs and/or major project proposals should be initiated, modified or dropped. Recommends and implements changes in staffing and structure consistent with changing public health roles, funding, and agency goals and objectives. Sets administrative policy, assesses and assures compliance, and assures equitable interpretation and application of regulations. Assures appropriate policies, procedures and tasks are created, updated, and followed.
• Negotiates and manages contracts for services and agreements between the District and outside entities or consultants to provide public health services to or for community and private nonprofit and health care organizations. Assures grant and contract compliance.
• In collaboration with the Health Officer, oversees the District’s safety and risk management programs, to include identifying and assessing the risk of loss, selecting appropriate risk management techniques, monitoring and administering insurance coverage and claims.
• Promotes diversity, equity, inclusion, accessibility, and teamwork within the agency. In partnership with the Executive Leadership Team, managers, and employees, identifies trends and problems hindering progress and develops and implements recommendations for problem resolution.
• Oversees the preparation of and justifies the agency budget. Monitors and maintains revenues and expenditures within budget guidelines. Monitors cash flow to assure solvency and monitors the District’s debt repayments. Implements cost-effective measures and uses resources and technology effectively to increase productivity.
• Responds to or supervises the resolution of the most sensitive or complex inquiries, complaints, emergencies or requests for information from other agencies and the public in a courteous manner. Emphasis public accountability, a positive public service approach, and the delivery of the highest professional level of patient care consistent with standards and requirements.
• Models an organizational culture that promotes the practice of respect for people, openness, trust, safety, transparency, collaborative problem solving, managing with date, the pursuit of incremental continuous quality improvement and assurance.
• Represents the District on/at national, state, county, community, and other committees/task forces, associations, and meetings. Serves on various District and other governmental management teams and related community-wide committees. Provides high-level public health expertise and perspective regarding a wide range of issues. Provides public information in a courteous manner and emphasizes public accountability and a positive service approach.
• Develops and implements strategic short- and long-range plans, programs, goals, and objectives. Facilitates and coordinates cooperative planning in conjunction with other entities. Reviews and updates planning recommendations. Balances fiscal impact, agency and employee resources, legal implications when collaborating with the Health Officer to develop and implement public health policies and strategies.
• Establishes and maintains cooperative, effective working relationships with coworkers, other District employees, and the general public using principles of good customer service.
• Reports for scheduled work with regular, reliable, and punctual attendance.
• Directs, manages, coordinates, and evaluates the day-to-day administrative and business operations of a comprehensive countywide public health agency that effectively and equitably identifies and addresses the needs of a diverse population.
• Oversees human resources programs and activities agency wide. Participates as a member of the Executive Leadership Team to select new employees. Assigns, supervises, and evaluates work consistent with assigned job classification. Establishes performance standards. Conducts and/or reviews performance evaluations to guide the development of employees and provide a record of performance and ensure consistent evaluations throughout the agency. Assists the Human Resources Manager in interpreting and applying collective bargaining agreements and personnel policies. Reviews, revises and authorizes consistent employment actions. Initiates, documents and implements disciplinary actions. Resolves and documents grievances, works in conjunction with the Human Resources Manager concerning grievances and other sensitive personnel matters. Works with the Human Resources Manager and Executive Leadership Team, to establish goals, strategies, and standards on building an inclusive, equity-centered workplace where employees feel they belong.
• Oversees tasks related to effective administration of the District, such as human resources and support services management, financial management, information technology management, facilities management, efficient use of resources and technology, legal compliance, and timely execution of administrative programs, and activities performed by the agency.
• Participates as a member of the Executive Leadership Team, overseeing the planning, development, and implementation of District administrative, legal, and personnel policies, procedures, and regulations.
• Establishes effective performance measurement criteria to plan and evaluate public health services consistent with state mandates and public policy parameters in collaboration with the Executive Leadership Team. Oversees continuous quality improvement agency wide. Assures and measures District conformance with state public health standards and national accreditation requirements.
• Advises the Board and Board committees on public health infrastructure needs at the District and in the community and makes recommendations to the Board on administrative aspects of policies and programs. Ensures implementation of Board directives as appropriate. Ensures the provision of expert public health advice and leadership to support and inform an evidence-based approach to planning, developing, and delivering public health services and programs.
• Directs activities ensuring efficient and effective use of available personnel, funds, materials and space and in compliance with guidelines, procedures and regulations. Collaborates and confers with the Health Officer and appropriate Division Director on program definition, priorities and administration.

This description reflects the general concept and intent of the classification and should not be construed as a detailed statement of all the work requirements that may be inherent in the position.

WORK ENVIRONMENT & PHYSICAL DEMANDS

• Frequently required to perform work in confidence and under pressure for deadlines, and to maintain professional composure and tact, patience, and courtesy at all times.
• Requires the ability to communicate with others orally, face to face, and by telephone. Requires manual and finger dexterity and hand-eye-arm coordination to write and to operate computers and a variety of general office equipment. Requires mobility to accomplish other desktop work, retrieve files, and to move to various District locations. Requires visual acuity to read computer screens, printed materials, and detailed information. Essential duties may involve occasional kneeling, squatting, crouching, stooping, crawling, standing, bending, and climbing (to stack, store or retrieve supplies or various office equipment).
• The environment is dynamic and constantly changing, resulting in continually re-evaluating and shifting priorities.
• Work is performed primarily indoors in an office environment, with occasional travel to attend meetings, conferences, seminars, etc.
• May be required to stay at or return to work during public health incidents and/or emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency.
• This is an overtime-exempt position, which may require working beyond the normally scheduled workweek, modifying existing work schedules, or flexing hours.
• Exposure to individuals from the public who may be upset, angry, agitated, and sometimes hostile, requiring the use of conflict management and coping skills.
• May be assigned to provide on-call coverage, which may include evenings, weekends, and holidays.
• Duties require carrying a cell phone of other electronic device as well as being on call on a 7/24-hours basis (for Duty Officer assigned shifts).
• Duties require carrying a cell phone or other electronic device as well as being available to work as needed to meet District needs, which may include evenings, weekends, and holidays.

Education & Experience

• Bachelor’s degree from an accredited institution in public administration, public health or a closely related field; and
• Alternatively, an equivalent combination of education, experience, and professional certification may be qualifying, provided the individual’s background demonstrates evidence of the knowledge, skills, and abilities required to perform the duties of the position.
• Master’s degree from an accredited institution in a job-related field is preferred and may substitute for up to two years of the experience requirement.
• Ten (10) years of progressively responsible experience in public health management or health services management/administration, of which at least five (5) years have been of recent relevant management experience.

Licenses, Certificates & Other Requirements

• Performance of job duties requires driving on a regular basis, a valid Washington State driver’s license, the use of the incumbent’s personal motor vehicle, and proof of appropriate auto insurance.

Knowledge of:

• Principles and practices of continuous quality improvement.
• Principles and practices of public administration and management.
• Safety precautions, practices, and procedures applicable to public health.
• Principles and practices of enhancing diversity, equity (including antiracism), inclusion, and accessibility in the workplace.
• Principles and practices of public health and the social determinants of health, including current trends in policy, research, treatment, prevention, education, and related issues.
• Current principles and practices of public health administration, incorporating knowledge of community health, chronic disease, sanitation, environmental hazards, communicable disease control, epidemiology, and emergency preparedness.
• Major types of services performed and responsibilities in public health and environmental health activities.
• Applicable laws, rules, regulations, ordinances, and policies.
• Community needs, resources, and organizations related to public health.

Ability to:

• Read, understand, interpret, and apply appropriately the terminology, instructions, policies, procedures, legal requirements, and regulations pertinent to area of assignment.
• Maintain current knowledge for assigned areas and adapt to new technologies, keeping personal and team technical skills up-to-date, and using technology to increase productivity.
• Apply sound judgment and problem-solving techniques to evaluate operations, to make reasoned, timely, equitable, and consistent decisions, and to facilitate the effective resolution of problems, grievances, and complaints.
• Proficiently operate computers, related software, and other office equipment with sufficient speed and accuracy to accomplish assignments in a timely manner.
• Estimate and analyze revenues, costs, and effectiveness of programs. Monitor and interpret fiscal and statistical information.
• Fulfill the commitment of the District to provide outstanding and effective customer service.
• Provide leadership and maintain a high level of personal and professional integrity and honesty, modeling the Health District's guiding principles.
• Organize, prioritize, and coordinate work assignments; work effectively in a multi-task environment; take appropriate initiative; apply good judgment and logical thinking to obtain potential solutions to problems; resolve complex public health problems and make major decisions involving the implementation or interpretation of policies and regulations within the scope of knowledge and authority or refer to the appropriate person.
• Assure that absolute confidentiality is maintained as required and sensitive information is handled appropriately.
• Work effectively in a dynamic environment that is constantly changing, resulting in continually re-evaluating and shifting priorities.
• Strategically plan, prioritize, coordinate, organize, and evaluate staffing and services. Train, direct, and coach staff. Administer and change plans, policies, and work plans.
• Listen attentively and communicate effectively, both orally and in writing, in clear, concise language appropriate for the purpose and parties addressed, including oral presentations before groups on a variety of complex and sensitive public health issues.
• Use tact, discretion, respect, persuasion, diplomacy, and courtesy to gain the cooperation of others and establish and maintain effective teams and a professional relationship and rapport with public officials, representatives of other entities, coworkers, employees, and diverse members of the public.
• Work both independently and within a collaborative team-oriented environment; contribute openly, respectfully disagree, understand the ideas of others, listen well, and work for consensus.
• Demonstrate cultural competency and humility, interacting sensitively, effectively, and professionally with persons from diverse cultural, socioeconomic, educational, racial, ethnic, and professional backgrounds, and persons of all ages and identities.
• Initiate, prepare, and direct preparation of comprehensive charts, records, reports, materials, correspondence, and other documents relevant to area of assignment.

For additional information and to complete the required electronic application, please visit the Careers section of our website at kitsappublichealth.org or visit GovernmentJobs.com.

Agency Address
Kitsap Public Health District
345 6th Street, Suite 300
Bremerton, Washington, 98337

Phone
360-728-2294 Karen Holt

Website
http://kitsappublichealth.org/

Job Type: Full-time

Pay: $10,000.00 - $14,000.00 per month

Benefits:

• Health insurance
• Parental leave
• Life insurance
• Dental insurance
• Paid time off
• Vision insurance
• Employee assistance program
• Health savings account
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person