Office Administrator Jobs

$50000 - $53000 per year

Monday- Friday, 8am- 5pm

Full-Time/Salary

Interested in joining a winning team? Start your career in beer with High Country Beverage!

High Country Beverage is a fast-paced company thats always looking for ways to improve customer and employee satisfaction. Our employees take pride in being the #1 beer distributor in the country, with top selling brands like Coors Light, New Belgium, Samuel Adams, Guinness, and Corona. HCB is always looking for great employees to share in our passion for excellence! Our team oriented culture and can-do attitude provide the perfect platform for individual growth opportunities in delivery, sales, marketing, warehouse, and administration.

Our Culture / Our Mission:

HCBs goal is to be the best distributor in the country. We provide our customers with superior service compared to our competition. We maintain the quality of our products at the highest standards possible. HCB provides a safe and ideal work environment for our employees that generate pride in their work and sets goals for personal improvement.

Why HCB?

HCB employees rave about the team members and management they work with. The organized systems we have in place keep things running smoothly which keeps our employees happy. Not to mention, a career in beer has a lot of perks, including but not limited to:

• On site hospitality room with weekly happy hours to enjoy the beverages we carry and take part in new product tasting events
• 401K with up to a 5% match, 100% vesting
• Paid vacation (accruing 2 weeks of paid vacation during your first year)
• Paid Maternity and Paternity leave
• Great discounts on beer, wine, and spirits
• High quality, low employee contribution benefits including Medical, Dental and Vision Insurance, ST/LT Disability, and Life Insurance
• Career advancement opportunities
• Paid sick leave
• Paid holidays
• Taxi Reimbursement program to prevent drinking and driving and promote safe fun
• Company sponsored parties including FACs, holiday parties, and family friendly events

Position Purpose

Responsible for managing office operations, maintaining accounts receivables, and providing customer service for Western Slope. Assist Corporate HR office with special projects, daily task and location specific HR needs.

Essential Functions:

• Adhere to all state and company policies and procedures
• Remain Compliant with drug and alcohol policies
• Maintain work productivity over differing conditions
• Attendance

Principal Accountabilities:

• Verify all invoices are signed or receipts from retailers are on file (DSD sheets).
• Process route invoices for all drivers on a daily basis. Scan checks and balance money received to amounts posted in Encompass.
• Apply all money and communicate any discrepancies (short pays/skips) daily with the assigned sales rep and/or the customer’s accounts payable department (chains).
• Prepare/send daily/weekly accounts receivable aging reports to sales/customers/admin. Use customer notes to track collection issues and communications. Follow up daily, as needed.
• File/scan daily invoices and remittances.
• Adhere to all company policies and procedures.
• Assist with closing load sheets daily. Process all special deliveries and verify that inventories are balanced on all tickets that have been turned in.
• Track money & paperwork errors. Communicate information to the operations manager.
• Assist others in the office when needed.
• Maintain Petty Cash in a secure location and distribute, with proper documentation, receipts for Western Slope employee reimbursements.
• Assist with answering the phones and taking messages.

HR ACCOUNTABILITIES

• Conduct new employee orientations within 1 week of hire. Schedule and conduct onboarding meet and meet and greets.
• Communicate personnel issues or termination notices to Corporate HR Office and management.
• Forward all corrective action and accident reports to Corporate HR Office and management.
• Send employee paperwork (benefits, court orders, garnishments, credit/employment verifications, 401k paperwork, etc.) to Corporate HR Office.
• Assist Corporate HR Office with special projects, daily tasks and location specific HR needs.
• Communicate accident/injury information a.s.a.p. to Corporate HR Office and management.
• Assist with monthly random drug/alcohol screenings and forward results to Corporate HR office.
• Conduct Exit Interviews for terminated employees.
• Assist with new hire paperwork including; i9s, Direct Deposit, offer letters, and Onboarding Checklist in Paycom.
• Understand and communicate HR policies and assist in maintaining employee forms and personnel files.
• Assist in the pre-employment process including scheduling observation interviews and other tasks as requested by Corporate HR office

Confidentiality

This position will adhere to the HCB Confidentiality Agreement and will not without Company’s written consent, at any time, directly or indirectly, use, disclose or otherwise communicate any Confidential Information to any person or entity

While we sincerely appreciate all applications, only those candidates selected for interview will be contacted.

Please note selected candidates will be subject to an MVR & criminal background check.