Remote Marketing Assistant Jobs

Williams Lea is hiring for a Marketing Assistant to work remotely Monday to Friday 9:00 am to 6:00 pm!

Pay

: $23.75 hourly

Benefits

:

• 401k Retirement Savings Plan Including Employer Match
• Additional Employee Perks and Discounts The Marketing Assistant provides a variety of administrative support functions to a site, office and/or client, which may include tasks such as calendar and phone management and intake of all creative projects through our client’s workflow management tool, Workfront. The ideal candidate will be a critical thinker and organized problem-solver with excellent communication skills, who is eager to learn and grow their understanding of Creative and Marketing project management and operations.
• Life Insurance
• Employee Assistance Program (EAP)
• Paid Parental Leave
• Commuter Benefits
• Legal Assistance
• Paid Time Off (PTO)
• Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
• Short-term & Long-term Disability
• Healthcare & Dependent Care Flexible Spending Accounts
• Domestic Partner Coverage

Job Qualifications

• Ability to work in a fast-paced environment
• Must have good organizational skills
• Strong attention to detail; able to work on multiple projects simultaneously
• High school diploma or equivalent education
• Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
• Ability to maintain professional composure when working with immediate deadlines
• Ability to handle sensitive and/or highly confidential documents and information with professionalism and discretion
• Ability to work both independently and collaboratively as part of a team
• Advanced in the use of MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to technically troubleshoot applicable software specific to the business/client
• Proven customer service skills are required to create, maintain, and enhance customer relationships
• Must be self-motivated with a positive attitude
• Must be able to meet deadlines and complete all projects in a timely manner
• Able to exercise good judgment to make decisions that conform to business needs and policy
• Demonstrate proficiency in using equipment/technology/software and hardware necessary to perform job functions
• Ability to communicate professionally both verbally and in writing
• Minimum (2) years administrative support experience in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of (1) year or more. Formal education and/or training may be considered in lieu of experience
• Familiar with other software programs for providing administrative support

Job Duties

(* denotes an “essential function”)

• *Ensure that job tickets are properly filled out before beginning work 
• Prioritize workflow 
• *Manage Workfront Creative Projects
• *Interact with clients in person, over the phone, via video or electronically 
• *Ability to use Event Management Scheduling software software to reserve spaces for photoshoots
• Answer telephone, emails, and place service calls when needed 
• *Utilize appropriate logs and/or tracking software for all administrative support work 
• *Arranging for set up of photo rooms and coordinate backdrop
• *Oversight for confidential company information including but not limited to corporate credit card information, P-cards, employee and client distribution lists, prospective and current employee information etc.
• *Work with Client Manager to schedule photographer
• *Communicate with team members, lead, supervisor or client supervisor or client on job or deadline issues
• *Troubleshoot basic equipment problems 
• *Coordinating batch uploads from photographers
• Performs Quality Assurance on own work and work of others 
• *Retrieving quotes, deadlines, and details from printing vendors
• *Perform work in administrative support, including, but not limited to, answering phone lines, and providing customer service.
• *Manage Image library upkeep
• *Thoroughly assess job requests and ensure appropriate completion of job tasks throughout task lifecycle
• Pull monthly/weekly audit report and review for data errors
• Adhere to Williams Lea policies in addition to client site policies 
• Use equipment and supplies in a cost-efficient manner
• *Collaborate with onsite Office Services
• *Meet contracted deadlines for accepting, completing, and delivering all work
• *Provide back up coverage for Out of Office Team (Creative workflow coordinator)

Who we are:

In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.#piqPandoLogic. Keywords: Marketing Assistant, Location: Washington, DC - 20402