Records Clerk Iii Jobs

• Meets legal time frames for making records available.
• Prepares death certificates & fetal death certificates for physician signature & mortuary pick up.
• Abstracts or prepares patient charts to obtain specific medical data.
• Upholds Kaiser Permanente's Policies & Procedures, Principles of Responsibilities and applicable state, federal & local laws.
• Ascertains deficiencies according to standards established by the Medical Records encompassing requirements of other accreditation & licensing agencies.
• Responds to inquiries regarding dictated reports.
• Assigns STAT dictations to the appropriate outside services and/or in house personnel for transcribing.
• Depending on the area/unit assigned, an employee in this classification may be assigned duties in any one or more of the following major functional areas.
• Delivers transcribed data to appropriate areas.
• May perform other duties as assigned.
• Identifies the urgency for providing the requested items.
• Correlates charts w/ transcribed reports.
• Assists and/or advises physicians & others regarding the records completion process.
• Collects & processes any applicable fees for providing the information.
• Prepares form letters or designated forms to provide specific information requested.
• Notes deficiencies for physicians review & notes missing information directing it to the appropriate personnel for completion.
• May perform other duties as assigned.
• Follows up on problem dictation for completion and/or redictation.
• Assists in problem solving.
• Trains new employees.
• Obtains physician signatures for dictations.
• Determines urgency of request & appropriate procedure to facilitate requests.
• Assists in the operation of the overall central dictation system by locating missing dictation, maintaining all computer systems.
• Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
• Medical Transcription: Performs a variety of clerical duties in support of the Medical Transcription function.
• Performs periodic audits to detect & address delinquent outliers.
• Maintains communication w/ transcription companies utilized for outsourced dictation.
• Establishes & maintains courteous, cooperative relations when interacting with all agencies, members, medical center personnel, department personnel & the public.
• Trains new employees.
• May perform other duties as assigned.
• Interviews & assists appropriate individuals to ascertain their release of information needs.
• Types missing data onto the transcribed reports.
• Sorts & distributes transcribed reports.
• Alerting appropriate parties of urgently needed reports/dictation.
• Responsible for compiling and/or completing delinquent medical records count, manually and/or via computer systems, including but not limited to: verifying delinquent medical records, preparing & mailing physician notification letters, maintaining logs & reports.
• Enters data into automated abstracting/encoder systems.
• May perform other duties as assigned.
• Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
• Flags reports for physician attention if lacking any or all information.
• Screens charts for Coroner's cases.
• May perform other duties as assigned.
• Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
• Trains new personnel.
• Death Certificate/Birth Certificate/Fetal Death Certificate Processing: Completes & processes a birth certificate for each live birth w/ in required time frames.
• Establishes & maintains courteous, cooperative relations when interacting w/ all agencies, members, medical center personnel, department personnel & the public.
• Maintains logs, manually or by computer, of all Release of Information requests received for tracking of all requests, including ensuring the Disclosure Accounting functions for HIPAA is completed.
• Performs qualitative audits of records as directed.
• Records Analysis & Control: Conducts initial analysis on all types of medical reports to verify completeness by reviewing entire medical record.
• Verifies that proper authorizations are obtained in compliance w/ all regulatory agencies & applicable laws.
• Notifies appropriate personnel by mail, phone or via electronic communication of information or items required in order to complete the records.
• Medical Information Request/Subpoenas: Reviews requests & subpoenas received from members, outside providers, agencies, schools & attorneys.
• Gathers missing identification data.
• Sends timely notices of expiration to designated parties.
• Abstractor: Verifies & abstracts demographic and/or clinical data from patient's charts.
• Trains new employees.
• Initiates requests for medical information by completing medical request forms, mailing to appropriate agency or physician & following up when request is not answered w/ in a designated time frame.
• Maintains expiration logs.
• Orders medical records, obtains missing authorizations & verifies that appropriate information is in the record.

PrimaryLocation : California,Harbor City,South Bay Medical Center
HoursPerWeek : 40
Shift : Day
Workdays : Mon, Tue, Wed, Thu, Fri
WorkingHoursStart : 08:30 AM
WorkingHoursEnd : 05:00 PM
Job Schedule : Full-time
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : B01|SEIU|Local 399
Job Level : Individual Contributor
Job Category : Administrative & Support Services
Department : South Bay Med Center - Health Info Mgmt Services - 0801
Travel : No
Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.