Police Records Clerk Jobs

An employee in this job class is responsible for performing clerical work of moderate difficulty in the maintenance of police reports. Work is performed under the direct supervision of a unit supervisor. Work involves the use of a desktop computer, video display terminal or comparable office equipment in maintaining police files and retrieving and dispensing police information. Work is reviewed while in process, and upon completion, by a supervisor for accuracy and conformance with instructions and established procedures.

Duty Hours: 7:20 AM to 5:20 PM, Monday through Friday, possibly rotating holidays, with flexibility to meet Department needs. (Shifts are 10 hours per day, 4 work days per week.)

Position will remain open until filled.

Per the Department's Collective Bargaining Agreement, newly hired employees who do not possess corresponding experience will start at the base starting pay listed in this posting.

• Processes criminal background checks for the public, and for other police agencies.
• Reviews arrest records and police reports to determine if they are open or closed records, according to the state statute guidelines.
• Completes all expungement petitions and judgements received from the court.
• Performs related work as required.
• Fingerprints public for employment.
• Enters and interrupts police information into computer system, video display terminal or comparable office equipment (REJIS, CARE, CAD, Tyler Cashiering, SLYS, CCW).
• Microfilms, retrieves microfilmed information and views microfilm as required; preps microfilm.
• Opens, sorts and routes incoming mail and faxes from all government agencies.
• Enters towed vehicles, missing persons, stolen property, wanted persons and other information on teletype for all contract and County police officers.
• Maintains and distributes all DWI reports to the proper authorities.
• Answers telephones; assists public in filling out forms; gives general information on record checks, police reports and other related material.
• Issues CCW licenses and security licenses.
• Prints police reports and runs Triple I record checks for warrant applications.
• Assists general public at counter.
• Updates sex offender’s information when sex offender unit is not available.
• Maintains police information files; sets up, sorts, files and retrieves documents as needed.
• Processes all subpoena request in compliance with all state laws.
• Receives fees for services; balances register using calculator and counts currency.
• Retrieves information from reports and the court file in order to update dispositions into REJIS and send to Mules.
• Processes all inquiries for contract and County police officers.

• Knowledge of business English, spelling and arithmetic.
• Knowledge of warrant procedures and statutes governing release of confidential information.
• Graduation from high school or GED.
• Ability to follow oral and written instructions.
• Ability to communicate tactfully and courteously with the public.
• Knowledge of modern office methods and procedures.
• Knowledge of Department policies, state law and federal law relating to the release and updating of criminal arrest records, police reports and concealed carry permits.
• Skill in counting and balancing currency.
• Skill in operating a video display terminal, microfilm equipment and similar office equipment.
• Ability to type 35 words per minute with no more than five errors.
• Ability to establish and maintain effective working relationships with co-workers and the general public.
• Skill in performing a variety of tasks at the same time and paying attention to detail.
• Knowledge of various policies and procedures involving the operation and maintenance of a police record system.
• Ability to dispense information quickly and efficiently.

CITIZENSHIP: Citizen of the United States or valid work permit, and apply for citizenship when eligible.
AGE LIMITS: Eighteen (18) years of age at the time of appointment.
EDUCATION: Educational requirements and skills will be determined by the position classification.
ARREST: Must be free from conviction of a felony or a Class "A" misdemeanor.
MILITARY: Must not have a "Dishonorable" discharge or "Bad Conduct" discharge if having served in the military. All "Other Than Honorable" discharges will be reviewed on an individual basis.

COMPETITIVE SELECTION PROCESS
Under the regulations of the Police Department, all appointments to the St. Louis County Police Department are made on the basis of a continuously open, competitive hiring process conducted under the supervision of the Personnel Services Unit. Each applicant must successfully complete each stage of the selection process before becoming eligible to proceed to the next step.

AN EQUAL OPPORTUNITY EMPLOYER: The Board of Police Commissioners resolved that subject to all applicable State and Federal statutory or judicial exemptions, all qualified applicants for employment and/or advancement, whether commissioned or civilian, shall be given equal opportunity for consideration, selection, appointment and retention, regardless of race, color, religion, sex, national origin, age, disability, or political affiliation.