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Company | FHI 360 |
Address | United States |
Employment type | FULL_TIME |
Salary | |
Category | International Trade and Development |
Expires | 2023-09-26 |
Posted at | 8 months ago |
FHI 360 seeks a qualified candidate for the position of Project Operations Manager for an upcoming USAID-funded global project, Enhancing NTD Diagnostics through Operational Research (ENDOR). Through ENDOR, USAID aims to work in a collaborative, country-centered approach to conducting operational research, working closely with countries, researchers, and WHO to evaluate new diagnostics, inform best practices and policy change through evidence from OR studies, and employ innovative solutions to improve as well as sustain NTD health services for affected populations.
- Serves as back up to the Project Director for administrative and financial matters, and represents FHI 360 on behalf of the Project Director in relation to administrative and financial matters as needed.
- Manage the development of project teams to ensure compliance with policies and procedures; develops and implements process improvement plans.
- With oversight by the Project Director manages and guides the day-to-day activities of the project with an emphasis on financial oversight, project performance, contractual compliance, management of sub-contracting, facilities, and overall administrative program operations.
- Ensure that all deliverables for all contractual arrangements are tracked, monitored, are of the required quality and content and delivered on time; includes ensuring that a tracking mechanism is in place and alerts to when deliverables are not being developed in compliance with all requirements.
- Lead the monitoring of and ensures compliance with USAID’s and FHI 360’s policies and regulations for procurement, completion of contractual deliverables, and other areas: monitor concerns and address technical staff's questions regarding contracts and client compliance; advise and take corrective action.
- Support country and regional field presence as needed by project activities, particularly in the form of a supplement of staff, equipment, and infrastructure to an existing office.
- Lead, coordinate and monitor project activities with respective project staff and field staff, to perform the necessary field office startup procedures, office operations and activities.
- Trains the ENDOR project team on USG procedures and policies to achieve project and organizational goals.
- Ensure that all project documents for contracts and agreements, and other documentation, materials, and deliverables are filed and saved as required.
- Work with project staff to formalize Statements of Work (SOW) into contracts (e.g., consultant work orders, sub-contracts, purchase orders, etc.).
- Ensure that key and necessary functions for the organization and partners (e.g., deliverables, reporting, human resource actions) are being carried out accurately and are of excellent quality, within budget and produced on a timely basis. Serve as liaison between FHI 360 enterprise services and project staff about consultant agreements and work orders, fixed price agreements, sub-contracts, sub-agreements, and necessary modifications, preliminary review of contractor vouchers for accuracy and compliance with client's billing requirements.
- Perform other duties assigned.
- Works with technical staff and the Finance Director/Administrator to prepare and monitor approved budgets for project activities.
- Maintain frequent contacts with management and staff and external clients to plan and/or coordinate activities and to serve as a resource regarding administrative policies and procedures.
- Provides guidance, strategic support, and quality control on all administrative and operational aspects of the project.
- Support technical leads to ensure that projects are staying within the established scope and budgetary parameters through analysis and consultation with management.
- Oversee entire project with a focus on minimizing risk across multiple projects, monitors budgets, and scope to ensure successful execution of project(s) deliverables and completion of project(s).
- Strong knowledge of monitoring and evaluation methodologies.
- Works independently and with other entities and agencies to initiate and implement activities with minimal oversight and supervision, assess priorities, and competently complete a variety of activities with a high level of accuracy and timeliness.
- Proficient with applicable USAID regulations, procedures, policies, and contracting requirements.
- Comprehensive knowledge of essential aspects of USAID cooperative agreements.
- Effective interpersonal skills.
- Ability to influence, motivate and collaborate with teams and build consensus with individuals at all levels.
- Influences, motivate, and collaborate with others.
- Knowledge of financial and contractual management of USAID contracts and cooperative agreements including budget design, financial oversight, expenditure projections, and field support buy-ins.
- High degree of computer literacy with excellent knowledge of word processing and spreadsheet software applications required (MS Word; MS Excel).
- Effective writing, editorial, and communication skills; excellent command of English grammar and usage.
- Excellent organizational skills and attention to detail.
- Ability to plan and coordinate business operations or administrative and support services.
- Strong project and personnel management skills.
- Resolves issues and navigates obstacles to deliver work products.
- Demonstrates ability to differentiate between situations which can be handled independently and those which require escalation.
- Contributions are usually limited to task-related activities. Errors impact the department’s ability to achieve results.
- Adapts and resolves problems/issues to bring projects to completion.
- Researches and develops solutions for unusual and novel situations.
- Addresses problems in accordance with priorities, policies, commitments, and program goals.
- Identifies and resolves problems that would not require management’s direct involvement and in a timely manner and gathers and analyzes information skillfully.
- Adapts and resolves problems/issues to bring projects to completion.
- Identifies and resolves problems that would not require management’s direct involvement and in a timely manner and gathers and analyzes information skillfully.
- Addresses problems in accordance with priorities, policies, commitments, and program goals.
- Resolves issues and navigates obstacles to deliver work products.
- Bachelor’s degree or its international equivalent in Business Management, Finance, or related field.
- Master’s degree is preferred.
- Prior work in a non-governmental organization (NGO) preferred.
- Articulate, professional, and able to communicate in a clear and positive manner with clients and staff.
- Experience in multi-sector/agency management and implementation.
- Minimum of 8 years of relevant experience in a programmatic environment with areas to include contracts, field experience, and at least three years of experience with USAID rules and regulations
- Minimum of 5 years of supervisory experience.
- Ability to lift/move up to 5 lbs.
- Ability to sit and stand for extended periods of time.
- Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
- Typical office environment.
- Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
- 5% - 15%
- Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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