Project Coordinator - Customer Experience

We are looking to add to our expanding operations team. AmpThink provides a wide range of services to the most impressive venues around the world, which calls for a wide range of skills and personalities. The ideal candidate will be comfortable working within a collaborative team of engineers and creatives alike. Theprimary focus is keeping our projects on track and organized from an operations perspective. This role's main function is to support our sales, operations and engineering teams from project kick-off to completion.
This includes but is not limited to:

• Ensure products or services are delivered on time
• Procure products or services in support of our needs on or off site
• Invoice for products delivered or services rendered
• Keep an active dialogue with stakeholders on the status of jobs and purchases
• Ensure all expenses are allocated to the project appropriately
• Ensure all pertinent documents are stored appropriately
• Provide reporting from our accounting system as needed
• Manage your own time effectively and allocate it to the appropriate project
• Track project milestones to support procurement and invoicing

Job Requirements:

• The ability to think critically
• Excellent communication and organizational skills
• An interest in developing, refining, and implementing quality business processes
• A detail oriented personality with strong problem-solving skills
• The ability to operate in a fast-paced, collaborative, team oriented environment
• Experience with Microsoft 365
• The ability to build and maintain strong relationships inside and outside the organization

The ideal candidate will possess:

• Prior experience as a project coordinator is a plus
• A working knowledge of basic accounting functions
• Familiarity with IT infrastructure is a plus

CX Agents are expected to:

• Ensure jobs are accurately captured and tracked through each phase of engagement using the company's ERP system.
• Develop regular, detailed customer centric invoicing.
• Support Internal Sales team by taking an active role in calls and/or meetings, recording meeting notes and tracking sales milestones to completion. Maintain and drive CRM use and follow up within our sales team.
• Proactively provide detailed quotes and order management reports to key stakeholders.
• Ensure required raw materials are on-hand in time to meet committed production schedules.
• Efficiently schedule work through all phases of delivery, design, procurement, fabrication, assembly, and QC.
• Reconcile inventory at project conclusion, produce job cost reports, support coordination of staging and shipping.
• Develop in-depth knowledge and use of reseller tools, processes, and partner facing applications to build and validate technical configurations.
• Track project milestones using project planning tools, maintain current invoice schedule, as well as process daily invoicing for current orders.
• Proactively build and maintain a strong working knowledge of assigned accounts and strategic OEM and manufacturers products and services.
• Coordinate shipping and logistics with external parties and customers.
• Proactively communicate lead times and delivery dates to our customers, reviewing documents such as production schedules, work orders, and staffing to determine personnel or materials requirements to achieve production targets.
• Support External Clients by participating in calls and/or meetings, tracking project milestones to completion using project planning tools and provide outstanding customer service.
• Collaborate with co-workers, vendors, and/or customers to coordinate production or shipping activities, resolve complaints, and/or eliminate delays.

Requirements

• Experience with Microsoft Office and specifically strong Microsoft Excel skills
• Excellent communication and organization skills
• Understanding of WLAN products and key manufacturers a plus (Cisco, Aruba, etc.)
• An interest in developing, refining, and implementing quality business processes
• The ability to build and maintain strong relationships inside and outside the organization
• Capability to multi-task and adjust priorities in response to change
• A detail oriented personality with strong problem-solving skills
• The ability to operate in a fast-paced, collaborative, team oriented environment

The ideal candidate will:

• Possess prior experience tracking project tasks/milestones
• Possess a working knowledge of basic accounting functions including purchasing, invoicing, receiving, etc.
• Possess prior experience working for a construction company or telecommunications resale company
• Possess a Bachelor’s degree or equivalent work experience
• Possess prior experience working as an account manager, project coordinator or inside sales representative

Benefits
AmpThink offers benefits which include 3 weeks of paid leave per year, 8 paid holidays, health insurance (PPO) premium paid in full for employees, and a Simple IRA retirement savings plan which matches dollar for dollar up to 3% of employee's annual salary. Our AmpForce program allows employees to use 3 paid workdays to work for a charity or non-profit of their choosing. Our AmpThink gear program allows employees to select AmpThink logo gear each year. AmpThink employees also have access to optional, voluntary group benefits such as dental, life, disability, and financial planning.