Principal Document Controller - Remote

Principal Document Controller - Remote - HOU03HY

Company : Worley

Primary Location : USA-TX-Houston

Other Locations : CAN-AB-Edmonton, AUS-NSW-Sydney, AUS-WA-Perth, USA-LA-Baton Rouge, GER-NRW-Cologne, NLD-SH-The Hague, GBR-SOT-Stockton, CAN-ON-Toronto, USA-PA-Reading, GBR-GL-London, AUS-QLD-Brisbane, AUS-VIC-Melbourne, CAN-AB-Calgary, CAN-BC-Vancouver

Job : Project Records & Information Management

Schedule : Full-time

Employment Type : Employee

Job Level : Experienced

Job Posting : Aug 1, 2023

Unposting Date : Aug 31, 2023

Reporting Manager Title : Senior Manager, Global Document Management

:

51,000 people. 49 countries. Over 120 office locations.

We’re not just engineers. We’re a global team of data scientists, consultants, construction workers and innovators all working to create a better tomorrow. Every day, we help customers in energy, chemicals and resources get one step closer to solving our planet’s toughest issues. Climate change. The energy transition. Digital transformation. And how we can deliver a more sustainable world.

Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. For more information, visit Worley.com

Purpose:

Optimize project delivery through its lifecycle, provide Document Management functional transition planning from legacy EDMS, and training for Aconex and SharePoint. Assist the Functional Document Management Lead with input to the development and maintenance of the global EDMS standard build, application security, documentation, reporting, systems integrations, and participate in new release testing and rollout.

This position can be worked remotely from any global location.

Responsibilities:

Project Transition from Legacy EDMS Support

• Proactively seek out ways to help projects and users maximize efficiency using Aconex and SharePoint
• Deliver presentations to the project team as required
• Develop training schedules and deliver required training.
• Participate in project discussions, investigate, and understand project requirements, and provide guidance on the development of the transition plan to ensure alignment with the global Document Management work processes and toolset.
• Maintain a strong working relationship and rapport with projects to ensure objectives are being met and solutions applied are effective.

Training

• Provide training to users online with global standards and project Document Management requirements.
• Assist with the development and maintenance of training documentation.

New Release Testing and Implementation

• Test all modules/functions used in the global standard configuration.
• Help communicate changes to the users.
• Ensure projects will not be negatively impacted by the upgrade.
• Report issues to Functional Lead for resolution as needed.
• Plan and support production rollout.

Systems Knowledge and Continuous Improvement

• Work with the Functional Document Management Lead on the EDMS Standardization Project to configure standard builds of the systems, address gaps from legacy EDMS, develop work instructions as needed.
• Maintain a high level of understanding of functional work processes and procedures, overall EPC business, and project execution.
• Investigate ways to improve productivity, efficiency, or information availability and visibility for projects.
• Maintain in-depth knowledge of Document Management Systems in all modules and associated work processes.

Collaboration with the Business

• Coordinate in-house education, promotion and awareness programs for project staff and business unit managers
• Regular meetings with the EDMS Standardization Project and Global Document Management Functional Owner

Responsible for personal safety, safe working practices, etc. - understand and follow the Worley OneWay Framework.

What you will bring

Technical and Industry Experience:

Job Specific Knowledge:

• Comprehensive understanding of Document Management principles.
• 10+ years’ experience with Aconex and/or Document Management systems usage, support, administration, and configuration.
• Strong overall understanding of project requirements, deliverables, and workflows.
• Ability to effectively deliver presentations to both internal and external stakeholders.

HSE Capability:

• Demonstrate behaviour and business practices commensurate with a culture of world’s best health, safety, and environmental performance.

IT Skills:

• Proficient in MS Office applications.
• General knowledge of systems (operting systems, software installation, and configurations).

People Skills:

• Be able to coordinate work with other offices.
• Be service oriented.
• Excellent verbal and written communication skills, strong organizational skills, detail oriented, self-motivated, and efficient.
• Ability to apply intelligence and knowledge to problem solving and meet deadlines.
• Be proactive – not reactive.
• Be a team player and able to work effectively in a virtual team.

Education – Qualifications, Accreditation, Training:

Required:

• A recognised degree or equivalent qualification/experience.

Preferred:

• 10+ years of relevant Document Management experience; preferably using Aconex or equivalent.

What we offer you

Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you have the passion and talent to keep up, it's time to test the limits of what you can become. Find your future with Worley.

Please note: No agency representation or submissions will be recognized for this vacancy.