Document Controller Statcom Jobs

Working knowledge of Electronic Document Management Systems (EDMS)

Work with multiple contractors, project team members, and project management with the control, distribution, maintenance, and retrieval of project documents

5+ years of full-cycle electronic document control experience, including project close out

Experience with a thorough understanding of engineering, facility, and operations documentation

Strong experience in MS Office Suite

Effective collaboration and facilitation skills; this is a team-based environment with interaction among team members and the client

Good verbal and written communication skills

1 to 2 years of previous office experience, preferably in a related/similar field preferred

Sorts and delivers incoming mail by department and/or employee to ensure timely distribution

Controls shared mailboxes and distributes via e-mail

Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine

Processes and weighs outgoing mail

Compliance with Shell document management policies such as Group Record Management

Document Planning - Design and SUPPLIER Deliverables

Document Distribution - Distribution matrices, Electronic, hard copy, Transmittals, etc

Correspondence, Technical Queries, Actions Tracking and other data

Document Archiving, retention and controlled (scheduled) disposal

Working knowledge of drawing and configuration management practices thru all product phases (Development, Production and Aftermarket)

Required Education, Experience, & Skills

Preferred Education, Experience, & Skills

Familiarity and experience with change request creation and approval process in an EPDM system (Preferably Windchill)

Exhibits sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers, suppliers and company partners

All of the above required experience and 10 or more years of relevant experience.

Bachelor's Degree (Construction management preferred) or equivalent of relevant experience and evidence of exceptional ability.

Ability to effectively prioritize with strong time management skills in a fast-paced environment.

Support the document management team by operating as a contact for document control issues, support, and ongoing management of the system.

Provide document management support to Cell Engineering teams, ensuring that final and working documents are readily accessible to team members.

3-5 years of experience in an administrative capacity preferably with an architecture, design or construction firm.

Flexibility and proven ability to handle and manage frequent changes effectively and efficiently.

Applied technical knowledge of Product Life Management and ERP/MRP systems is preferred

General office skills (data entry, scanning documents, filing) are essential

Maintains required document control records and files to ensure compliance with regulatory requirements

Minimum of 3 years experience in a Document Control related function is required

FDA and ISO experience is preferred

Manage the lifecycle of vendor documentation from receipt, distribution, review, and return to vendor till compilation of final documentation

Provide training to users online with global standards and project Document Management requirements.

Maintain in-depth knowledge of Document Management Systems in all modules and associated work processes.

10+ years’ experience with Aconex and/or Document Management systems usage, support, administration, and configuration.

10+ years of relevant Document Management experience; preferably using Aconex or equivalent.

Regular meetings with the EDMS Standardization Project and Global Document Management Functional Owner

Coordinate in-house education, promotion and awareness programs for project staff and business unit managers

Provide training to users online with global standards and project Document Management requirements.

Maintain in-depth knowledge of Document Management Systems in all modules and associated work processes.

10+ years’ experience with Aconex and/or Document Management systems usage, support, administration, and configuration.

Regular meetings with the EDMS Standardization Project and Global Document Management Functional Owner

Coordinate in-house education, promotion and awareness programs for project staff and business unit managers

Comprehensive understanding of Document Management principles.

Ensure all project and vendor documentation is collected.

Verify incoming information for accuracy such as transmittal and drawing revision control.

Assisting in distribution and retrieval of engineer/project records.

Perform and/or assist in monthly audits.

Perform other duties as assigned.

Maintaining an inclusive environment through persistent self-reflection

2 years experience in document management, archive management, or records management.

Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.

A bachelor's degree in business administration, library management, or record management.

Handling intake, scanning, verification, and storing documents.

Filing and archiving relevant documentation.

Retrieving files for other employees and customers when needed.

Working knowledge of Document Management Systems with particular emphasis placed on document control procedures.

Experience of ISO 9001 Quality Management.

Manage and co-ordinate access and permission rights to the Document Management System for staff and external contractors.

Undertake training sessions on Document Management Systems with staff and external contractors.

Administration of records, drawings, and documents in accordance with the Quality Management System and other specifications.

Strong IT and administration skills.