Personal Assistant Jobs

Anyon LLC.’s knowledge, experience and curatorial spirit are complemented by a commitment to listen deeply to peoples’ needs and desires, and with precision and care, bring order, beauty, calm and comfort to a diverse array of residences and commercial spaces across the US. As a full-service firm, Anyon. offers interior design services, decorative solutions and fine art consulting to clients. In every space designed, in every interaction with clients, in every collaboration with designers, artists, architects and artisans, Anyon seeks to create enduring connections and nurture the beautiful, endless conversation of design.

Job Functions/Requirements:

• Attend client meetings as needed.
• Help with general office maintenance / technical issues as they arise.
• Assist Principal with personal items + personal activity coordination.
• Help maintain personal, client and vendor relationships and follow up.
• Helping manage ancillary Principal properties.
• Supports COO as needed with operational initiatives and activities.
• Personal assistant related tasks for Principal. I.e.: Scheduling personal appointments, car maintenance, etc.
• Constant and clear communication / coordination with Principal, COO, HR, other important stakeholders.
• Booking Principal’s air, car and hotel travel.
• Tracking Principal’s company expenses and having monthly meetings with Accounting.
• Monitor Principal’s email inbox which requires responding on their behalf, alerting Principal of important email’s contents and being responsible for follow up. Disseminating info to staff and delegating tasks based on emails per Principal instructions.
• Manage Principal’s calendar and all scheduling / meeting preparation.
• Company and personal trip itinerary planning/sourcing for Principal.
• Help with company related events.
• Take and organize client/project notes, minutes, etc.

Requirements:

• Experience with StudioDesign helpful
• Ability to work in-person a majority of the time
• High tolerance to tightly defined timelines / ability to be flexible
• Highly organized and able to provide/communicate information rapidly
• Associate’s Degree or higher
• Excellent written/verbal communication skills
• Exceptional time management skills combined with exceptional prioritization/multi-tasking skills
• Proficient in MS Office and Google applications
• 2+ years of related administrative experience
• Ability to work in a fast-paced, busy environment

Physical Requirements:

• Ability to work on a computer for up to 8 hours a day
• Ability to use the phone for extended period of times
• Ability to work in a seated environment for up to 8 hours a day

Anyon LLC. is an equal opportunity employer committed to creating a diverse workforce. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, service member status, amnesty or status as a covered veteran, or any other protected classification under applicable federal, state, and local laws.