Payroll Administrator, Corporate Jobs

The Company

Founded in 1925, Rudin is a multigenerational, family-owned company that develops, owns, and manages a portfolio of sustainable, diversified, best in class, real estate assets and investments that create value for the communities where they exist.

Led by the third and fourth generations of the Rudin family, Rudin controls one of the largest privately owned real estate portfolios in New York City overseeing daily operations of 33 properties in New York City, including 16 commercial office buildings totaling 10.5 million square feet and 17 multifamily properties containing 4.7 million square feet. The company maintains a long-term approach to developing, managing, and maintaining timeless developments within the city of New York and is committed to reinvesting in and enhancing its properties.

Rudin prides itself on a high level of customer service to its tenants and residents, a corporate culture respectful and supportive of its employees, a commitment to Diversity, Equity, Inclusion and Access, and its sterling reputation as a corporate citizen within the City. The Rudin family has a long tradition of service and philanthropy in New York City.

For more information on Rudin and its portfolio, visit www.rudin.com.

The Position

The Payroll Administrator, Corporate is a key role within the Human Resources department responsible for accurate and timely completion of payroll processing tasks. This position will perform all activities necessary to process payroll, including maintaining related records, processing deductions, time sheets, new hires, terminations, leave of absences, etc. This role provides great exposure to the HR, Accounts Payable, and Tax & Accounting teams. This role will report directly to the Human Resources Business Partner, Corporate.

Responsibilities

• Work closely with Tax & Accounting and Accounts Payable departments to reconcile payroll general ledger accounts
• Participate in special projects related to HR and perform other duties as assigned
• Provide required documents and reports for audits
• Process increases, salary changes, bonuses, etc., maintaining accurate and up-to-date payroll information with integrity and confidentiality of payroll records
• Assist with day-to-day benefits administration; Reconcile employee benefits against vendor invoices and renewals
• Have full ownership of bi-weekly payroll processing and monthly pension payroll processing for all Corporate employees (approximately 200+)
• Maintain employee records, audit, and clean-up employee data
• Assist in reporting and analysis; Prepare special reports for management
• Prepare various funding for payroll (401(k), commuter benefit, etc.)
• Ensure compliance with all applicable state and federal wage and hour laws
• Assist with compensation benchmarking
• Serve as back-up for weekly union payroll processing as needed
• Oversee billing, ensuring timely and accurate payment of benefits and payroll invoices
• Work collaboratively with other members of the HR team on HR administrative tasks to achieve departmental goals
• Review timesheets, run variance reports, analyze, prepare, and input payroll data, processing the bi-weekly payroll accurately and on-time
• Ensure the accurate processing of all mandatory and voluntary deductions as well as garnishments, pay levies, other court-ordered payments, loan payments, commuter benefit plan deductions, and other benefits-related deductions as needed
• Respond and be the first point of contact for payroll related inquiries

Qualifications

• Proficient in Microsoft Office Suite, especially Excel; familiarity with PowerBI a plus
• Strong analytical and problem-solving skills
• Onsite presence is required for this position
• Acts with integrity, professionalism, and confidentiality
• Must be able to adapt to new systems and software
• Experience in the real estate industry or other professional industry preferred
• Ability to manage projects independently and prioritize multiple tasks effectively
• Ability to identify and correct errors and inconsistencies
• At least 2 years of Payroll Processing experience and HRIS Systems Management supporting a population of greater than 100 employees
• Bachelor’s degree
• ADP WFN or similar payroll/HRIS preferred
• Knowledgeable of state and federal payroll regulations

Total Compensation

• This position is eligible for a discretionary bonus
• We also offer excellent Benefits and Perks to our employees, including full company paid health, dental and vision, 401k, pension, housing and parking discounts, and wellness programs
• The base salary range* for this position is $70,000 - $85,000 per year

All offered benefits are subject to the terms/conditions of the benefits plans

*Salary may vary based on work experience, market conditions, and qualifications/training

Rudin is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Rudin makes hiring decisions based solely on qualifications, merit, and business needs at the time.