Payroll Administrator Jobs

Payroll Administrator

Position Summary

• Supports semi and monthly payrolls for three legal entities including payroll postings, cost allocations and transfers and in the absence of manager provide payroll processing coverage.
• Coordinates all regular payroll activities including timesheets.
• Collaborate with HR Business Partners, Benefits and Finance to ensure efficient payroll processing and accounting.

Essential duties and responsibilities

General

§ Address employee’s questions about their paychecks

§ Participate in all discussions in relation to payroll whenever the payroll manager is absent

§ Carry out all regular day to day payroll related process, reconciliations and postings.

§ Ensure strict confidentiality of all payroll related information and data

§ Alternate contact for Ceridian Self-Service site/functionality

Payroll

§ Handle workflow (incl. data input and file uploads) to ensure a proper and timely payroll

§ Reviews/ accepts new hires/terminations and inputs all payroll changes

§ Work on all time data entry and evaluation for accuracy of regular time, vacation payout, salary, retro salary payments related to new hires, leave of absence, overtime, retirements, etc

§ Verify payroll before transmitting

§ Coordinate payroll funding with Money Transfer staff

§ Prepare wire transfers of employees 401(k) contributions, HSA, transit, medical/dental claims for all entities, including the semi-monthly FSA Claims funding entry

§ Prepare payroll booking journals and ADIs

Reconciliation

§ Monthly reconciles all HR suspense accounts.

§ Reconciles the HR accounts set-up in EasyMatch on a daily basis and researches and clears any

outstanding open items

§ Reconciles eTrac files sent to Benefit Resources vs. payroll deductions

§ 401k reconciliation Fidelity vs. Payroll on a quarterly basis

§ FSA quarterly reconciliation (UHC vs. Payroll)

Key Requirements (education, work experience, further qualifications)

• Communication skills (written and oral) and ability to work with others
• Familiarity with payroll software (either Ceridian Dayforce or ADP) and MS Office (Excel)
• Professional certification preferred (e.g. FPC, CPP)
• Strong financial accounting experience
• Detail oriented and good math skills
• Current knowledge of payroll procedures, related laws and taxes
• Good organization and time management skills required
• Min 3-5 years hands on experience in payroll function