Operations Assistant (Project Coordinator)

Established in 1970, S-E-A, Ltd. is national forensic engineering firm recognized worldwide leader in forensic analysis, product testing, and investigation. Our firm provides a wide range of services to reveal the cause of product, material and/or structural failures. We are a powerful resource in the litigation industry, working closely with law firms, insurance companies and manufacturers. Our engineers and investigators serve nationally and internationally as analytical litigation experts. To learn more about S-E-A, please visit our web site at www.SEAlimited.com.
Essential Job Functions & Responsibilities

• Primary support person for engineers/investigators in scheduling and tracking incoming and ongoing projects related to litigious matters
• Prepare FOIA requests
• Interact with office maintenance workers. Direct/usher them to the warehouse/lab as needed
• Responsible for document proofreading, research and letter composition
• Photo processing of engineer's site photos
• Regular and predictable physical presence in the office
• Spreadsheet creation, data entry and manipulation
• Maintains electronic and physical office files and databases
• Handles verbal and written client communications
• Handles meeting and lab exam scheduling
• Direct/usher guests, clients to the warehouse/lab as needed
• Maintaining and coordinating engineer's schedules of site inspections, depositions and changes to trial schedules
• Assist with managing incoming phone calls
• Assist in annual file archival/purging process
• Provide support for performing conflict checks, including compiling, accuracy verification, and sorting of information for computer entry, and research/request further information
• Review depositions and prepare summaries
• Assist with office maintenance operations (stocking/tidying, technical issues, etc.)

Position Requirements

• Must have strong multi-tasking skills across multiple platforms
• Very detail oriented
• Must be comfortable with working in an office setting that is open to the public
• A minimum of three (3) years of legal experience
• Paralegal or Legal Assistance experience preferred, specifically in the areas of insurance defense or general liability defense
• Must have strong research, writing, organizational, interpersonal, communication, time management and critical thinking skills
• Excellent reading, writing, and proofreading skills
• Experience in a litigation firm or corporate legal department
• High level of proficiency in MS Office (Word and Excel; PowerPoint) and Outlook

Physical Requirements

• Ability to maneuver around the office
• Ability to work at a computer for extended periods of time
• Ability to file and carry folders
• Ability to carry/lift 50 lbs
• Ability to communicate effectively with colleagues and clients
• Ability to bend and/or bend and lift
• Ability to answer phones
• Ability to use a computer/keyboard and hold a telephone receiver while talking and taking notes

SEA places a strong value and priority on diversity, equity and inclusion across the company. We believe these values result in a more enriched work environment for our employees and allow us to best provide to our clients. SEA is also focused on, and committed to, staff health and wellbeing. We offer several benefits aimed at health and wellbeing, including an Employee Assistance Program and a Motion Wellness Program that rewards activity through contributions to employee HSA accounts.
SEA is a dedicated equal opportunity employer, evaluating all qualified applications without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.