Office Manager / Ap Jobs

JOB DESCRIPTION - ACCOUNTING ASSISTANT / OFFICE MANAGER

Award winning Atlanta area Custom Home Builder has a need for a full- time Accounting Assistant / Office Manager with residential construction experience to join our team.

The Accounting Assistant / Office Manager handles the main functions of weekly Accounts Payable activities, Trade insurance requirements, and manages the office & design studio spaces and functions.

OFFICE MANAGER RESPONSIBILITIES:

• Overall office presentation
• Maintains Break Room, Conference Room, Restroom and supplies as necessary.
• Coordinates office functions and plan/book Team Outings.
• Coordinates in-office lunches (team meetings, company meetings, etc.).
• Office supplies stocked / re-ordered.
• Checks and processes mail daily.
• Manages services / contracts (janitorial, printers, landlord, etc.).

ACCOUNTING / INSURANCE RESPONSIBILITES:

• Processes all non-construction invoices (utilities, rent, etc.)
• Sets up new Trade partners / vendors in related systems.
• Handles vendor, trade / supplier issues related to payments, reconciliation, inquiries.
• Maintains and tracks professional licenses, business licenses, and certifications.
• Reviews all checks for accuracy.
• Assists in other capacities as needed related to other departments.
• Manages weekly PO payment processes (utilizing BuilderTrend exported reports)
• Handles mailing of all weekly approved payments.
• Maintains/manages Certificates of Insurance for all trades and participates in yearly audits.
• Keys POs into Quickbooks for payment.
• Runs weekly reports for active jobs / variance reports.

REQUIRED EDUCATION / EXPERIENCE

• Quickbooks experience mandatory.
• BuilderTrend experience a plus
• Bachelor’s Degree or 5 years of relevant experience in Accounts Payable

QUALIFICATIONS & SKILLS REQUIRED

• Self-motivated, works well without supervision.
• High attention to detail
• MS Office proficient
• Ability to set priorities and meet various deadlines.
• Ability to multi-task and manage multiple projects as needed.
• Willing to establish and maintain effective internal and external working relationships.