Office Manager Jobs

New Jersey Community Development Corporation (NJCDC) is a non-profit community development and social service agency which provides a range of services to more than 4,000 children and families each day. We have been preliminarily selected by the NJ Department of Children and Families to operate a new program designed to provide prevention programming and direct services to help address student mental health issues throughout Passaic County, and we are currently looking for staff to join this exciting new initiative.

The Office Manager will be responsible for answering inquiries, supporting participants with the scheduling and application process, supervising scheduling coordinators, ensuring the cleanliness of the office, coordinating maintenance and repairs, managing vendor relationships, overseeing staff parking, maintaining staff calendars, managing the NJ4S MIS system, and assisting in the creation and submission of mandatory reports.

Responsibilities:

• Other duties as assigned.
• Coordinate with vendors for office supplies, equipment maintenance, and other services as required.
• Ensure the cleanliness and organization of the office, overseeing janitorial services and addressing any maintenance or repair needs.
• Receive and communicate with potential participants.
• Supervise and provide guidance to two scheduling coordinators, ensuring their productivity and adherence to organizational policies.
• Maintain staff calendars, scheduling meetings and appointments as necessary.
• Manage the NJ4S MIS system, including data input and ensuring its accuracy and functionality.
• Support participants with the scheduling/application process.
• Answer general and new participant inquiries.
• Maintain accurate records.
• Oversee staff parking arrangements, ensuring smooth operations and addressing any issues that may arise.
• Assist in the creation and submission of mandatory reports, adhering to deadlines and regulatory requirements.

Education and Experience:

• Must pass NJ Child Abuse Record Information (CARI) screening, and a fingerprint-based background check.
• Ability to maintain confidentiality of all student and family information.
• Ability to work independently and as part of a team.
• Ability to work collaboratively with staff, volunteers, and community partners.
• Associates degree with two years of experience in scheduling and office management in a community-based services/social services setting.
• Computer literate with proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent communication skills, both written and verbal.

Physical Demands:

The position requires the ability to sit, stand, and walk for extended periods of time. The Scheduling Coordinator may also be required to lift and carry up to 25 pounds.

Work Environment:

The Scheduling Coordinator will primarily work in an office environment and in school buildings but may be required to work in other settings as needed. The position may also require evening and weekend work to attend community events and meetings.

This job description is not intended to be all-inclusive. The employee may be required to perform other duties as assigned by the Director.

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