Office Assistant Jobs

Overview

Under the supervision of Clinic Management, the Office Support Professional completes routine administrative work such as answering the phone, filing, scanning, customer service and other functions related to the Clinic’s operations, its staff and clients, and is responsible for other special assignments required by management to achieve department goals. This position requires the ability to prioritize assignments, complete them in a timely and accurate manner, do problem-solving, exercise good judgment, be collaborative and function with a minimum of direction.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

Responsibilities

Part-time position. 3 days per week

• Other responsibilities as required or directed by Clinic Management
• Procurement of office supplies for the clinic and all clinical staff
• Schedule/Confirm appointments in multiple electronic record systems
• Answer multi line phones
• Data entry tasks
• Maintain all documentation required for initial intakes/referrals and ongoing care (lab work, doctor follow-ups)
• Ability to utilize state and county online data bases to ensure proper insurance coverage
• The Office Support Staff must be a self-starter who is able to prioritize, multi-task and handle a fast-paced, dynamic environment.
• Ability to utilize Word and Excel to maintain clinic records and reporting requirements

Qualifications

• Must have strong writing skills
• High School Diploma required, Associate’s degree preferred.
• Valid New York State Driver's License and meets the criteria to be an agency driver
• Must have strong computer skills
• Similar office administrative experience preferred