Office Assistant Jobs

HANAC, Inc. – originally founded by George Douris as the Hellenic American Neighborhood Action Committee – is a New York City-based multi-faceted social services organization. The organization was founded in 1972 to serve the needs of vulnerable populations throughout New York City.

The Office Assistant will provide assistance for social services personnel. The Office Assistant will work closely with the Social worker supervisor and tenant coordinators to assist in administrative tasks.

Hourly rate: $20.00 per hour

Work Schedule: This a part-time position 28 hours per week (T-W-TH-F 10:00 am - 5:00 pm)

Job Duties:

• Act as a liaison between social services and property management.
• Maintain and update tenant contact lists and emergency contact information.
• Able to resolve technical issues by contacting the help desk.
• Assist in organizing and maintaining office areas.
• Maintain contact lists.
• Assist in managing tenant records and maintaining the filing system.
• Build and promote rapport with tenants and building staff.
• Able to perform general clerical duties.
• Responsible for ordering office supplies and event supplies as needed.
• Maintain office supplies inventory and updated as needed.
• Assist in coordinating outreach of events/presentations.
• Organize and schedule meetings and appointments as needed.
• Responsible for creating flyers/ assist in the marketing of upcoming events/presentations on-site.
• Handle incoming/outgoing communications/ mail/ calls.

Requirements:

• Must be people orientated, and professional in on-going administrative tasks.
• Reliable and possess exceptional problem-solving skills.
• Strong Interpersonal and organizational skills.
• Must be able to perform administrative-related tasks as needed.
• Bilingual (English/Spanish, English/Chinese, etc.)
• An associate degree minimum from an accredited four-year university or an equivalent combination of training and experience may be substituted for the educational requirement.
• Detail-oriented in prioritizing tasks.
• Must have demonstrated computer skills including Microsoft Excel, Word, and Outlook, and be familiar with entering data into online systems.

Benefits Offered:dental, vision, 403b, vacation, sick

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