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Administrative Assistant Jobs
Company | Resource Property Management |
Address | Seminole, FL, United States |
Employment type | FULL_TIME |
Salary | |
Category | Internet Publishing |
Expires | 2023-10-11 |
Posted at | 7 months ago |
Resource Property Management is looking for an experienced administrative assistance in the Pinellas County area. Experience in community association management or property management preferred!
- Contact vendors for services &/or supplies as needed.
- Assist manager with timely preparation of board meeting packets.
- Filing association records. Purge and box files annually.
- Process/scan invoices to Accounts Payable on schedule.
- Send monthly financial reports to the board within 24 hours of receipt.
- Handle telephone calls maintaining a high level of customer service.
- Prepare violation letters in a timely manner.
- Track annual report filings, elevator certs, pool permits, etc.
- Respond to all voice mail messages and emails within 24 hours.
- Report emergencies to appropriate manager &/or Executive Team Member immediately.
- Special projects and or other miscellaneous duties that may arise from time to time.
- Process sales/rental applications, gate entry systems, etc.
- Utilize "OneSource" for all aspects of community management.
- Excellent verbal & written communication skills, including ability to effectively communicate with coworkers, board members, vendors and owners/residents.
- High school diploma or GED required.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
- High level of computer proficiency in MS Office and ability to learn OneSource, Homewise & Outlook.
- Maintain regular, punctual attendance consistent with RPM policies & practices.
- Ability to safely and successfully perform the essential job functions consistent with RPM's internal procedures and policies as well as all related employee handbooks and training/safety manuals.
- Must be able to talk, listen and speak clearly on telephone.
- Must be able to lift and carry up to 20 pounds.
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
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