Office Admin And People And Culture Coordinator-Remote

We are seeking a highly organized and detail-oriented individual to join our team as an Office Admin/People and Culture Coordinator. In this role, you will be responsible for help in manning the front desk, helping keep the office supplies stocked and available, help with coordinating travel arrangements for the leadership team and their guests (as requested), and assisting with various administrative tasks. You will have other various roles and will be required to act on your feet a lot. You will play a crucial role in ensuring the smooth functioning of our office and providing excellent support to our team members and visitors.

• Perform general administrative tasks such as managing calendars, scheduling appointments, and organizing meetings.
• Assist in running company events, conferences, and meetings.
• Help the People and Culture Team with tasks as assigned including, but not limited to: screening resumes, data entry, moving/organizing furniture.
• Research and identify cost-effective travel options while ensuring comfort and convenience for the travelers.
• Provide coverage for the other Office Admin during her absences, ensuring seamless front desk operations.
• Maintain a professional and friendly demeanor, ensuring visitors feel welcomed and attended to promptly.
• Greet and assist visitors in the building, handle inquiries, and direct them to the appropriate person or department.
• Must attend and contribute to regularly scheduled staff meetings.
• Help in making and arranging travel arrangements for the leadership team, including flights, accommodations, ground transportation, and other related logistics.
• Handle incoming and outgoing mail, manage office supplies, and maintain a tidy reception area
• Maintain every conference room for cleanliness after each meeting

• Resourceful and able to problem-solve and manage tasks with ambiguity.
• Ability to take individual ownership, execute with high energy, share context, insist on candor with positive intent.
• Organization and time management.
• Must be able to manage multiple assignments, set priorities, and adapt to changing conditions.
• Proficiency with Microsoft Office and Google Workspace.
• Detail-oriented perspective and able to pick up on overlooked details.
• Willing to perform an array of tasks both in and out of the office.
• Must participate in setting and achieving regularly scheduled and outlined objectives.
• Able to maintain confidentiality of information.
• An exceptional listener with excellent written and verbal communication skills.
• A quick study, able to pick up new skills and learn how to use new programs.
• Can take feedback to tasks and assignments positively and create better solutions.

• High school diploma or equivalent
• Proven experience as an Office Manager or receptionist preferably in a fast-paced environment.