Legal Executive Assistant (Elite Law Firm)

Legal Executive Assistant

BENEFITS: Base salary up to $110K, plus generous paid overtime, Competitive Paid Time Off Package, Bonus, 401K and Profit Share, Firm/Charity Match, Emergency/Discounted Childcare, Elder Care, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Tuition Reimbursement, and more!

LOCATION: San Francisco, CA

THE ORGANIZATION: Elite International Law Firm

SUMMARY: Elite law firm is seeking a confident Legal Executive Assistant to support a fast-paced practice group in its SF office. This individual will be responsible for creating, revising and formatting legal documents, spreadsheets and presentations.

KEY RESPONSIBILITIES:

• Prepare expense reports for reviewal and submission
• Provide high quality secretarial assistance to assigned group of attorneys and paralegals
• Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
• Organize travel and track expenses for reimbursement
• Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
• Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings
• Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
• Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
• Perform calendar management, schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
• Communicate regularly with service departments, attorneys and clients at offices across the world
• Handle sensitive and confidential matters appropriately

REQUIREMENTS:

• 5+ years of legal secretarial experience
• Willingness to work overtime as needed (paid)
• Great ability to make sound, decisive decisions and act accordingly
• High School Diploma required; Bachelor's degree preferred
• Familiarity with the following is a plus: InTapp Time, Chrome River Expense Reporting, Elite Webview, iManage, or ADP
• Microsoft Office Proficiency is required
• Highly adaptable and extremely intelligent, professional and articulate