Human Resources Coordinator Jobs

HUMAN RESOURCES COORDINATOR

JOB SUMMARY:

Under the direction of and reporting to the President, the Human Resources Coordinator is responsible for providing administrative and technical HR support to the management team and employees of Chris Greene Inc.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Responsible for supporting a safe work culture.
• Lead by example with key CGI policies and practices.
• The above list reflects the general details necessary to describe the principle and essential functions of the position and should not be construed as the only duties that may be assigned for the position. An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
• Develop and/or update key HR and payroll policies and advise management on HR issues. Direct the interpretation and application of HR policies to ensure fair and consistent treatment of all employees. Ensure compliance with state and federal employment laws.
• Contribute to an atmosphere focused on communication, trust, and employee engagement.
• Manage the I-9 process for CGI as well as external reporting through E-Verify.
• Complete and file all payroll tax reporting paperwork each pay period in an accurate and timely fashion. Assist with the payment of FUTA, SUTA, Form 941, and Worker’s Compensation on a quarterly basis.
• Work with management to ensure the return of all essential company property after an employee terminates.
• Detect issues on the payroll register and labor distribution report before issues escalate.
• Manage temporary employee timecards, required documentation and bill rates. Process temporary agency invoices.
• Post to the general ledger for Wisconsin and Federal taxes as well as 401k.
• Responsible for the development and communication of an annual plan for professional growth, including goals for the coming year.
• Generate job costing reports and review for accuracy. Investigate overages on labor time issues.
• Assist with the full employee life cycle to include recruiting, hiring, onboarding, evaluating, engaging, retaining, disciplining, rewarding, and terminating of employees alongside management.
• Handle sensitive employee situations and employee data with the utmost focus on confidentiality.
• Partner with management to plan and participate in CGI’s All Employee Meetings three times per year as well as other employee engagement events.
• Coordinate the performance appraisal process for all employees. Participate in each employee meeting.
• Responsible for processing all timecards and checking for accuracy.
• Process payroll for all employees to include verifying payroll changes, entering data into ComputerEase (CE) and making key adjustments to payroll such as garnishments, deductions, wage assignments, vacation balances, commission payouts, advances, expense reports, etc.
• Set-up new employees in CE and create appropriate hard copy files. Organize, maintain, process, and update employee records and files.
• Collaborative and willing to help where needed.

COMPETENCIES:

• Company Policies and Property - Respects and supports company policies and property.
• Judgement - Aptitude to analyze facts and appropriateness of decision to circumstances.
• Job Knowledge – Understands and applies key skills and competencies needed to perform the job and associated functions.
• Attendance and Punctuality - Works as scheduled and as expected. Shows consistency and reliability.
• Communication – Effectively communicates with all internal and external stakeholders in written and verbal format.
• Performance – Ability to produce neat, accurate work of required volume and quality.
• Safety – Ensures and supports safe working conditions and compliance with all safe operating procedures.
• Initiative –Focuses on results and desired outcomes and how best to achieve them.
• Dependability – Reliable, accepts responsibility, meets deadlines, and adheres to company policies as well as attendance expectations.
• Cooperation - Promotes cooperation, respect, and commitment within the team to achieve goals and deliverables.
• Adaptability – Ability to learn new functions and handle changes in processes to accomplish tasks and responsibilities.

MINIMUM QUALIFICATIONS:

• Education – Associate’s degree in Business Administration, Human Resources or related field.
• Technology/Equipment – Ability to operate a variety of office equipment and Microsoft Office Programs, including proficiency in Word and Excel.
• Experience and/or Training – 1 to 3 years of experience in Human Resources.
• Licenses/Certificates – N/A

PREFERRED QUALIFICATIONS:

• Technology/Equipment – Proficiency with variety of office equipment and Microsoft Office Programs, including proficiency in Word and Excel. Prior experience with ComputerEase or construction accounting software.
• Education – Bachelor’s degree in Business Administration with an emphasis in Human Resources or a related field.
• Experience and/or Training – 3 to 5 years of experience in Human Resources.
• Licenses/Certificates – PHR or SHRM-CP

PHYSICAL AND MENTAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus. The employee must occasionally lift up to 10 pounds.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job is performed indoors in a traditional office setting. Activities include extended periods of sitting while working at a computer and occasional fast-paced operations and events.

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