Human Resources Assistant Jobs

Job Title: Human Resources Assistant

Company: First Source Worldwide

Location: West Allis, WI

Pay: $19 - $22 per hour

Summary: With the direction of the Human Resources Manager, the Human Resources Assistant will perform day-to-day HR and admin activities to support departmental and organizational needs. The Human Resources Assistant will support all stages of employment from recruiting to the end of employment.

Duties and Responsibilities include the following (this list is not inclusive):

• Employee information, recruitment, rewards, retention, recognition.
• Experience with conflict resolution, disciplinary processes, and workplace investigations; ability to negotiate with others including persuasion where appropriate.
• Flexibility to travel to other FSW facilities within Wisconsin as needed.
• Lead the HR portion of new-hire orientation, train new hires on company policies and procedures.
• Support total rewards functions for new-hires, qualifying events, and open enrollment; enter and term plan participants in benefits portals and ADP when applicable.
• Ensure the usability of their workspace with proper equipment, introduce to supporting staff/team and acclimate them to their work location facility.
• Develop, review and update job descriptions.
• Ensures employee records are accurate, organized, and up to date as well as filed and maintained in accordance with legal requirements, company policies and procedures.
• OSHA hours and 300 logs/postings
• Performs all other duties as assigned and needed.
• Competency in Microsoft applications including Word, Excel, Access, and Outlook
• Excellent written & verbal communication skills
• Room to grow and the possibility of advancement.
• Associate’s degree in Human Resources or related field; or one to three years of related experience and/or training; or equivalent combination of education and experience
• Competency in ADP payroll application
• Support compliance and documentation of all legal policies and other legal requirements
• Maintain various databases and systems pertaining to:
• Prepare, maintain, and communicate information about relevant policies, safety procedures, and benefits to staff and provides professional and efficient service to all employees.
• Active listening skills and understanding of others’ input/ideas.
• Excellent organization skills, ability to formulate concrete action steps for a project.
• Create and post job openings, conduct phone screens, schedule, and participate in interviews, extend offers, coordinate day one and prepare employment documents.
• Ability to maintain confidentiality with all employees and management.
• Time management skills, especially as it relates to handling multiple people’s schedules.
• Health, dental, vision, and life insurance (eligible following 60 days of employment)
• Assist management with accidents/complaints to resolution and prepares/submits first report of injury paperwork to the insurance company.
• PTO
• Carry out full cycle recruiting and onboarding:
• Coordinate and engage in celebrations for birthdays, anniversaries, recognition, and events.
• 401k after 12 months of employment
• Training logs, in compliance with safety and ISO standards
• Ability to build and maintain positive relationships with colleagues.
• Carry out full-cycle payroll; work within ADP / payroll portal to enter new-hires, review and edit timecards, update wages, track PTO, change employee information, and support open enrollment and payroll.
• Employee review schedule: sends and collects documents to ensure timely reviews;
• Knowledge and understanding of current HR laws and regulations, trends, and updates as it relates to FSW industry and employees; includes knowledge of relevant health & safety laws.
• Conduct new-hire check-ins and notify management of suggestions and/or concerns.