Front Office Coordinator Jobs

Our client, an innovative consultancy, is seeking an ongoing, temporary front desk receptionist to join the team ASAP. Please note that this is a full-time, in-office position. All applicants must be comfortable going into their NYC-based office 5-days per week. Proof of vaccination is required for all employees. The ideal candidate for this role is energetic & professional with previous office support experience.

Responsibilities:

• Administrative and other duties or tasks as determined by the Facilities Manager or Director of Global Facilities.
• Assist with vendor relationships – contact vendors for service requests, act as the main point of contact for vendors on-site, etc.
• Manage conference room schedules & prepare conference room for meetings.
• Awareness of and focus on guests and staff at the host area and entering the office.
• Order catering & other supplies; maintain pantry & supply closet.
• Assist with onboarding & welcoming new hires.
• Answer phones in a professional and courteous manner; assist callers as needed and pass along calls if necessary. Answering the main phone line and directing telephone traffic to the appropriate employee in a timely fashion. Backup phone assistance for the CEO and executives of the firm. Serves as backup for other locations when volume dictates.
• Keeping the host, break, mail, and storage areas clean and well organized.
• Coordinating and working closely with building security to streamline the guest arrival process. Maintain visitor and guest list.
• Act as the first point of contact for clients & guests. Welcome guests, clients, and candidates at the front desk by creating a welcoming and accommodating atmosphere. Making guests feel comfortable and finding the appropriate employee to deliver guests in a timely manner.
• Assist with any on-site event set-up and check-ins.

Requirements:

• A sense of professionalism & maturity and the ability to maintain confidentiality.
• Ability to multitask and prioritize.
• Strong attention to detail.
• At least 1 year of previous administrative support/customer service experience.
• Outstanding written & verbal communication skills.

Hourly rate will be between $20-$22/hour.