Front Desk Coordinator Jobs

Front Desk Coordinator**This position is located in Syracuse, NY.Bluefors and Cryomech have recently joined innovative forces to become a world leader in cryogenic technology and manufacturing. Now, as the new Bluefors, a company of 600 professionals from 50+ different nationalities and growing, we are proud to continue serving quantum technology, scientific and other select industries throughout the world.Bluefors is a Finnish-based company formed in 2008 and quickly became a market-leader in ultra-low temperature systems. We design, customize and manufacture measurement systems that can provide a clean and quiet environment for scientific research. Cryomech, a world leader in cryocoolers and cryogenic systems, has been a Syracuse-based high-tech manufacturer since 1963, and will continue to be the brand of product lines from Syracuse.Together we have a strong focus on the quantum computing and information community, and we are here to support scientists and industries go further in their endeavors. For this we have brought together the best minds from a variety of fields. Here we are curious to the core, have wide-range expertise, and have one mission: progress. Together we deliver systems all around the world and the markets for our products are constantly growing.Position SummaryThe Front Desk Coordinator will be the initial contact for clients, visitors and guests of Bluefors. This role will act as a switchboard operator for the company by greeting, assisting, screening, and providing accurate direction and information. The Front Desk Coordinator will provide administrative support to other departments within the company. This role will support the coordination of internal and external company events.Essential Duties and ResponsibilitiesGreet clients, visitors, and guests; conduct appropriate screening processesAnswer, screen, and direct phone calls to staff; take messagesReceive mail, documents, and deliver or distribute themExercise discretion when handling proprietary and/or confidential informationOrganize and plan for event, meeting and meal coordinationPerform administrative and clerical support tasks - schedule meetings/interviews, maintain calendars including conference roomsAssist with drafting company-wide communications (emails, postings, etc.)Organize travel arrangements for site visits, conferences, etc.Prepare packets and information for new hires/employees/etc.Maintain appropriate levels of operating and office supplies in coordination with the Procurement teamPerform basic filing, scanning and recordkeepingGenerate reports, letters, etc.Other duties as assignedQualifications and Education RequirementsHigh school diploma or equivalent GED is required; minimum three years' experience working in an office administrative position, or combination of experience and education.Employee BenefitsBluefors offers a generous benefits package including health, dental, vision, 401K, long and short-term disability, life, training, tuition reimbursement, and Paid Time Off (PTO).This role does not offer sponsorship for work authorization.Bluefors Cryocooler Technologies Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration regardless of disability status, veteran status, or any other New York State or federally protected characteristic.