Front Office Director Jobs

The Director of Front Office is responsible for ensuring the operation of Guest Services, and Front Desk Service in an attentive, friendly, efficient and courteous manner, providing all guests with quality service while maximizing room revenue and productivity, and developing managers and employees. This position will also be a liaison to leased restaurant and retail operations that are based in the hotel.

• Prepare the Rooms Division annual budget, Communications and Other Income.
• Prepare department heads for succession through development of their need areas.
• Participate in required M.O.D. program as scheduled.
• Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Coordinate major projects such as renovations, capital expenditures, equipment change-overs, etc.
• Prepare and conduct all front-of-house interviews and follow hiring procedures according to SOP's. Actively support Human Resources with recruiting efforts. Ensure that all managers are in compliance with the standards in their interviewing and hiring procedures.
• Monitor and ensure compliance with SOP’s.
• Monitor proper operation Synergy MMS and ensure proper internal and external follow up to requests.
• Monitor completion of the Service Standards by Position Training Checklists for hourly staff.
• Perform performance reviews according to SOP, and ensure that managers are in compliance with the standards in their administration of performance reviews to their employees.
• Tour rooms operating departments daily, greeting employees and soliciting feedback.
• Monitor all V.I.P.'s, special guests and req
• Ensure sign off of all Service Standards by Position competencies for Rooms division managers.
• Be knowledgeable of the current corporate marketing programs and the standards and procedures for each. Ensure that staff is knowledgeable in understanding and implementing corporate programs.
• Operate all aspects of the Front Office computer system, including software maintenance, report generation and analysis, and simple programming.
• Coordinate all aspects of the ongoing implementation of the Highgate Hotel philosophy of service.
• Assist in preparation of revenue and occupancy forecasting.
• Attend daily and monthly meetings.
• Ensure implementation of all Highgate Hotel policies and house rules. Understand hospitality terms.
• Monitor labor expenses through schedule approval process and ensure budgeted productivity.
• Monitor and support Hyatt programs such as GEM and Gold Passport.
• Develop employee morale and ensure training of Rooms Division personnel.
• Efficiently and professionally communicate with hotel staff.
• Maintain a professional working relationship and promote open lines of communication with managers, employees and other departments.
• Monitor expenses to ensure expense control and maximize profit, using checkbook accounting as a control mechanism.
• Ensure compliance effective training according to Highgate Hotel standards.
• Conduct weekly meeting, including a monthly financial review.
• Conduct walk-throughs of public areas and guestrooms to ensure that cleanliness and maintenance standards are met.
• Motivate, coach, counsel and discipline all assigned personnel according to hotel standards.
• Monitor oversold dates to ensure the maximization of rooms revenue.
• Respond to all guest requests, problems, complaints and/or accidents arising in person or through reservations, comment cards, letters and/or phone calls, in an attentive, courteous and efficient manner. Follow up to ensure guest satisfaction.

• Attend all hotel required meetings and trainings.
• Must be able to maintain confidentiality of information
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• At least 6 years of progressive experience in a hotel or a related field; or a 4-year college degree and at least 2 years of related experience; or a 2-year college degree and 4 or more years of related experience.
• Maintain high standards of personal appearance and grooming.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Must be proficient in MS Excel and MS Word.
• Participate in M.O.D. coverage as required.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Long hours sometimes required.
• Previous Front Office management experience is required.