Executive Assistant - Up To $130K+

We are seeking a dynamic and highly skilled High-Level Executive Assistant to provide comprehensive support to our CEO in both professional and personal capacities. The successful candidate will be responsible for managing a wide range of administrative tasks, ensuring seamless operations, and contributing to the CEO's overall effectiveness and efficiency. This position is based in Dedham, Massachusetts, and requires on-site presence five days a week. Key Responsibilities below:

Executive Support:

• Prepare and organize materials for meetings, ensuring the CEO is well-informed and equipped with all necessary information.
• Proactively handle the CEO's calendar, arranging meetings, conferences, and events, ensuring optimal time management and coordination.
• Act as the primary point of contact for the CEO, managing and prioritizing all communications, appointments, and scheduling.

Travel and Logistics:

• Coordinate logistics for off-site meetings, conferences, and corporate events.
• Arrange domestic and international travel for the CEO, including flights, accommodation, transportation, and itineraries.

Confidentiality and Discretion:

• Maintain the utmost confidentiality with sensitive information, both professional and personal, ensuring discretion in all interactions.

Project Management:

• Assist the CEO in managing various projects, tracking progress, and coordinating team efforts to ensure timely completion.

Personal Assistance:

• Provide personal support to the CEO, such as managing personal appointments, family matters, and other commitments as required.

Communication and Correspondence:

• Handle incoming and outgoing communications on behalf of the CEO, including email, phone calls, and written correspondence.
• Draft and edit communications, reports, presentations, and other materials.

Relationship Management:

• Build and maintain positive relationships with stakeholders, clients, and partners on behalf of the CEO.

Office Management:

• Oversee office operations and ensure a well-organized and efficient work environment.
• Procure and maintain office supplies, equipment, and other resources.

Qualifications and Requirements:

• Proven experience as an Executive Assistant supporting high-level executives.
• Bachelor's degree preferred but not mandatory.
• Familiarity with travel booking and expense management tools is a plus.
• Excellent communication and interpersonal abilities, with a professional demeanor.
• Discretion and confidentiality are of utmost importance.
• Flexibility to adapt to changing schedules and priorities.
• Proficient in using office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle pressure, prioritize tasks, and meet tight deadlines.
• Must be based in or willing to relocate to Dedham, MA.
• Strong organizational and multitasking skills, with exceptional attention to detail.
• Availability to work on-site five days a week.

The role of the High-Level Executive Assistant is critical to ensuring the CEO's efficiency and effectiveness in both professional and personal matters. If you are an organized, proactive, and reliable professional with a strong ability to maintain confidentiality, we encourage you to apply and become an essential part of our team.