Executive Assistant To Partners

Position Summary:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be a detail-oriented professional with exceptional communication and multitasking skills. As an Executive Assistant, you will play a crucial role in ensuring the efficient operation of our executive's office and contribute to the overall success of our organization.

Key Responsibilities:

1. Calendar Management:

• Maintain and organize the executive's schedule, including arranging meetings, appointments, and travel arrangements.
• Prioritize and manage conflicting appointments effectively.

1. Communication:

• Act as the primary point of contact between the executive and internal/external stakeholders.
• Draft, edit, and proofread correspondence, reports, and presentations.

1. Travel Coordination:

• Arrange travel itineraries, accommodations, and transportation for the executive and their team as needed.

1. Meeting Support:

• Coordinate logistics for meetings, conferences, and special events.
• Prepare agendas, materials, and minutes for meetings.

1. Document Management:

• Handle confidential information with discretion and professionalism.
• Organize and maintain electronic and physical files, ensuring easy retrieval of information.

1. Expense Management:

• Process and track expenses, ensuring accuracy and compliance with company policies.

1. Project Assistance:

• Conduct research and gather data to support decision-making.
• Assist in various projects and initiatives as directed by the executive.

1. Gatekeeping:

• Screen and prioritize incoming calls, emails, and requests for the executive's attention.

1. Team Support:

• Collaborate with other administrative staff to ensure seamless office operations.

Qualifications:

• Bachelor's degree or equivalent experience preferred.
• Proven experience as an executive assistant or in a similar role.
• High degree of professionalism and interpersonal skills.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Discretion and the ability to handle sensitive information with confidentiality.
• Flexibility and adaptability to changing priorities.
• Strong written and verbal communication skills.