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Executive Assistant To Senior Vice President

Company

Nortia Staffing - Human Resources and Administrative Staffing
Address New Jersey, United States
Employment type FULL_TIME
Salary
Category Telecommunications,Financial Services,Investment Banking
Expires 2023-06-04
Posted at 1 year ago
Job Description

We have a larger Foundation seeking a strong Executive Assistant to support 3 Sr Vice President's of the organization.


100% remote

EST or CST timeline preferred! (working EST time zone will be required)

MUST have 10+ years of Executive Assistant experience supporting VP/C level


This is NOT a temp job but an FTE with great pay and 100% paid healthcare benefits!


Highlights:

Salary if $94,000

Benefits 100% paid for employee and entire family

Unlimited PTO

100% remote


Ideal candidate will have advanced experience supporting calendaring and be highly organized!


Duties will include but are not limited to:


  • Draft correspondence; prepare presentations and other materials; proofread, edit, and, as required, prepare final drafts of materials to support the work of the Program team.
  • Provide administrative support for two VPs and Senior Advisor.
  • Coordinate team projects within established timeframes and act as liaison with Programs and Operations teams; assist the VP in tracking deadlines, and follow up as needed.
  • Carry out a broad variety of administrative tasks for the Senior Advisor and VPs, including: managing three active calendars of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Coordinate on-site and off-site meetings and events, including logistics, catering, and AV set up; coordinate preparation of agendas and materials; and work with external vendors as needed.
  • Serve as a general backup to the Executive Assistant team.



Qualifications:


  • Extremely organized and conscientious
  • Strong sense of urgency and can work longer hours when necessary
  • Strong interpersonal skills and can work well with different personalities in the organization
  • Excellent written and verbal communication and can edit work for spelling and grammar
  • Experience with Google Apps and Gmail for calendaring
  • Able to identify and resolve problems in a timely manner and with minimal direction
  • 10+ years of administrative experience, experience directly supporting a VP or C level for the past 5+ years
  • Able to perform duties with a high level of confidentiality and discretion and can be trusted with sensitive information