Executive Assistant Jobs

R10021248 Executive Assistant (Open)

Location:

Waterford, CT (Regional Office) - Cust. installations

How will you CONTRIBUTE and GROW?

Position Title: Executive Assistant

• 1st Shift
• Monday - Friday
• Waterford, CT

The Executive Assistant is responsible for a wide-range of executive administrative functions for the Division President. This includes the handling of confidential company and employee information involving a variety of situations requiring discretion and judgment to accomplish goals and support the needs of the Division.

• Directly manages the mailroom associates and oversees the mailroom functions, ensuring efficient operation and processes are in place.
• Manages business supply inventory for Division office.
• Acts independently to address the needs of the Division President, VP Human Resources, and CFO. Makes appointments, plans meetings, drafts, prepares and distributes correspondence that may include internal communications, letters, contracts and other related highly sensitive and confidential materials.
• Key internal and external contact for the Division. Serves as a primary point of direct administrative contact and liaison with Corporate on a range of specified issues as required.
• Manages and executes projects individually and in support of the Division following through on issues and meeting deadlines.
• Manages complicated professional calendars to include travel, appointments, meetings, etc.
• Coordinates and plans travel logistics, anticipating and securing travel arrangements and providing administrative expense management support as needed.
• Other duties and projects as assigned.

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Are you a MATCH?

• Employee will be required to frequently use a computer and telephone.
• A positive approach and willingness to learn coupled with the ability to work in a team environment.
• Exhibits customer focused behavior such as building positive relationships and strives to understand customer’s needs, both internal and external.
• Ability to work independently and under pressure to meet deadlines.
• The noise level in the work environment is usually moderate and work may be performed in a standard office environment.
• Employee will frequently be required to actively listen and exchange information.
• Employee may be required to remain stationary for extended periods of time.
• Excellent oral and written communication and interpersonal skills. Ability to adjust communication method based on customer situation. Demonstrates a clear and effective speaking manner for the purpose of explaining information to customers and employees.
• Proficient working knowledge of Google suite applications and Microsoft Office (Word, Excel)
• Demonstrates a clear and effective speaking manner for the purpose of explaining information.
• Creative problem solving skills.
• Prior executive administrative and/or office management support experience desired; previous experience working with highly confidential and sensitive information preferred.
• May require the ability to work outside normal business hours.
• Detail-oriented.
• Employee may occasionally be required to traverse through office locations.
• Interpersonal skills with ability to deal with difficult situations in a diplomatic and professional manner.
• High School Diploma or GED Required. Associate’s degree or higher preferred.

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Your differences enhance our performance

At Airgas, we are committed to building a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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Equal Employment Opportunity Information

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Please click here to view the EEO Know Your Rights poster and here to view the Pay Transparency Nondiscrimination poster. Airgas, an Air Liquide Company invites any applicant and/or employee to review the Company’s written Affirmative Action Plan or Policy Statement. This plan or policy statement is available for inspection upon request by contacting Human Resources at 844-myHR4AG (844-694-7424).

Airgas, an Air Liquide Company and its group of companies does not discriminate against qualified applicants with disabilities and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by phone at 844-myHR4AG (844-694-7424) or by email to [email protected].