Administrative Assistant Jobs

Reporting to the Vice President, Sample Management at our Evotec Branford, CT location, theAdministrative Assistantwill assist in the routine operations of a shared office and laboratory space supporting Sample Management. In this hands-on administrative role, the successful candidate must be a competent, self-directed individual who employs a high level of autonomy. The primary focus is on support of G&A items, cross site coordination and purchasing lab and office consumables, with guidance from the site management.

Responsibilities

• Work in collaboration with operations staff on special projects to achieve objectives.
• Provide administrative support to the VP, Sample Management and management team liaising with HR, Payroll, IT, Procurement, Finance, etc. when necessary.
• Enable enhanced organization, cleanliness, and safety in the office areas and overall facility.
• Respond to administrative related requests from staff members and escalate as appropriate.
• Act as the point person for disseminating information from global teams, organizing trainings, and Client and visitor site visits and tours.
• Use established ordering system to procure sufficient inventory stock levels of consumables, solvents, and supplies essential to the operation of the laboratory.
• Assist in scheduling interviews and organizing onsite tours for candidates.
• Interface with vendors and facilities.
• Provide support for onboarding of new hires and payroll preparation including gathering timesheets and potentially training new hires.

Qualifications

• Outstanding organizational skills and ability to prioritize multiple tasks and/or projects, inventory management and ordering.
• Desire to be part of a team-focused environment.
• Bachelors degree preferred
• Customer service focused, with an excellent work ethic and an optimistic attitude.
• 3-4 years of administrative experience required.
• Detail-oriented with specific attention to quality control and getting things right.
• Proficient in all Microsoft Office applications.
• Personable and articulate, with strong written and verbal communication skills.
• Familiarity with sample handling or pharmaceutical industry is a plus.

Evotec is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, age, disability, genetic information, gender expression, gender identity, national origin, religion, sexual orientation, or veteran status.

Evotec (US) Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, gender, age, disability, genetic information, gender expression, gender identity, national origin, religion, sexual orientation, or veteran status.