Executive Assistant To Chief Executive Officer

C-Level Executive Assistant to the CEO Position Responsibilities

· Executive calendar management and personal organization for the CEO

· Meeting preparation

· Attending and note-taking in strategic meetings

· Organization of business activities, including arranging outside meetings with top executives from partner organizations

· Coordinating meetings and activities with the internal executive leadership team

· Candidate should have prior experience directly supporting a CEO, or another high-level executive who thrives on a fast-paced and collaborative environment.

· Candidate should be energetic and have a passion for supporting executives

· The ideal candidate will have a high EQ, as well as an executive presence

· The C-Level Executive Assistant will also be responsible for other duties, as assigned

The C-level Executive Assistant is expected to positively represent the CEO and company through in-person engagements, emails, texts, video conferencing (Zoom) and phone calls.

This role is responsible for supervising the Executive Assistant team who are both on-site and remote. This role will be responsible for working with the team on schedules, delegation of duties and professional development.

We are a growing company that depend on smooth and efficient operation of the CEO's office. You will be responsible for ensuring that this efficiency occurs.

The C-Level Executive Assistant will work onsite at the Headquarters located in State College, PA. Local travel to the CEO's residence is required periodically to deliver office documents.

Job Qualifications

· Education level of a bachelor’s degree

· Minimum 5 years of related experience required in working in an executive assistant role supporting C-Level executives

· 2+ years of prior supervisory experience

· Demonstrated ability to type at least 65 WPM

· Ability to interact effectively and confidentially with internal team members, as well as external high-level executives

· Demonstrated use of discretion, confidentiality, and good judgment to handle C-Level matters

· Represent the company and the CEO, Founder & Chairman in a positive light through great follow-through skills and sound judgment

· Demonstrated proactive approach and problem-solving experience

· Advanced knowledge of Microsoft Word, Excel, and Outlook

· Outstanding communication skills including ability to speak effectively with external visitors, executives, clients, and Board members

· Demonstrated ability to be persuasive and confident in making decisions/anticipating issues

· Valid U.S. Driver’s License

· Availability to respond to urgent needs outside of typical business hours