Executive Administrative Assistant Jobs

Description

Income Property Management is a highly reputable organization seeking an exceptional individual to join our team as an Executive Administrative Assistant. As a confidential information handler, you will play a crucial role in supporting our Chief Operating Officer, managing sensitive information, coordinating meetings, handling accounting tasks, and assisting with special projects. If you are detail-oriented, proactive, and capable of maintaining strict confidentiality, we invite you to apply for this exciting opportunity.

Workdays: Monday through Friday, 8:00 am to 4:30 pm

Pay Rate: $27.00 to $33.00 an hour (DOE)

Work Location: 1800 SW 1st Ave, Suite 220, Portland, OR 97201

What will we do for you as the Executive Administrative Assistant?

The Executive Administrative Assistant is eligible for benefits on the first of the month following 30 days of employment.

• Give you a break – Paid Sick Time, Vacation, eight (8) paid Holidays, and your birthday off!
• Assistance with work/life balance – Employee Assistance Program (Available to use on your first day!)
• Give you the tools to stay on track for the future – The opportunity to enroll in the 401(k) program with an employer match (Eligible first of the month after 90 days of employment).
• Ensure you’re covered – Medical, Dental, Vision Insurance, Employer-paid Life Insurance, Employee Paid Voluntary Insurance options, and a Flexible Spending Medical/Dependent Care Savings Account.

Responsibilities Of The Executive Administrative Assistant

• Assist with various administrative tasks, including managing calendars, scheduling meetings, and making travel arrangements.
• Take accurate and comprehensive meeting minutes, ensuring important details and action items are captured.
• Prioritize tasks efficiently and meet deadlines in a fast-paced environment.
• Manage accounting tasks such as expense tracking, invoicing, and reconciliations.
• Support special projects by conducting research, preparing reports, and coordinating activities across departments.
• Maintain a clean and organized office space, including filing and organizing documents, supplies, and equipment.
• Serve as a point of contact for internal and external stakeholders, exercising professionalism and excellent communication skills.
• Track and manage lawsuits, including organizing legal documents, maintaining a comprehensive database, and providing regular updates to the team.
• Coordinate and order catering for meetings and events, ensuring the needs and preferences of attendees are met.
• Handle highly confidential and sensitive information with the utmost discretion and integrity.

Requirements

Qualifications of the Executive Administrative Assistant

• Experience managing and tracking legal documents or lawsuits is an advantage.
• Exceptional time management and multitasking abilities.
• Proficiency in MS365 (Word, Excel, PowerPoint, Outlook, TEAMS) and other relevant software.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive approach to tasks.
• Ability to handle highly confidential and sensitive information with discretion.
• Professional demeanor with a strong work ethic and ability to maintain composure under pressure.
• Knowledge of basic accounting principles and experience in bookkeeping tasks is preferred.
• Excellent written and verbal communication skills.
• Minimum of 2 years of experience as an executive administrative assistant or in a similar role.

About Us

Income Property Management has been a leader in the property management industry in Oregon and Washington for over 45 years. A large part of our success is due to the important contributions made by our staff. We strive to recognize their dedication and reward excellence. Two key indicators of this methodology are the number of long-term site staff we employ and the large number of internal promotions we celebrate.

EEO Statement

Income Property Management provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This employer participates in E-Verify. For more information: E-Verify Participation / Right to Work

To Apply, Please Submit The Following

• Your updated resume highlighting your relevant experience and skills.
• A cover letter explaining why you are interested in the position and how your qualifications align with the responsibilities.