Administrative Assistant Jobs

Serán BioScience is increasing our support team and is seeking an Administrative Assistant to share in administrative responsibilities to support a variety of business functions. The Administrative Assistant is the first point of contact for visitors and clients, and provides general administrative support to all departments. Successful applicants will exhibit key organizational skills, be highly motivated and self-directed, and present strong customer service for internal and external clients with a high degree of professional aptitude.

Duties and Responsibilities

• Assist with scheduling meetings, general assistance with Directors' calendars as needed
• Maintain general cleanliness of reception areas and conference room
• Assist in setting up onsite interviews and travel arrangements
• May assist with new hire onboarding
• Assist facilities department with scheduling vendors
• Order catering for events
• Monitor front door reception area and answer multiline phone system; greet/escort clients and other visitors
• Monitor documents, including mail and packages, and deliver to other Serán sites (within a 2-3 block radius)
• Assist with general administrative tasks as needed
• Keep departments stocked with office/laboratory supplies and order supplies via Amazon and Staples; maintain supply request forms
• Other related duties as assigned

Required Skills and Abilities

• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite or related software (3 years preferred)
• Professional and friendly demeanor
• Ability to learn quickly and respond/react to changing priorities, in a fast-paced environment
• Excellent time management skills and dedication to task completion

Education and Experience

• At least one year of experience working in a client-facing administrative role
• High school diploma or equivalent

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times