Event Operations Specialist Jobs

• The salary range for this position is $20.00 - $22.32 per hour.***

For over 160 years, our customer has been turning information into insights, providing essential intelligence that accelerates progress in our ever-changing world. They deliver data, research, credit ratings, benchmarks and ESG solutions that governments, companies, and individuals depend on to make decisions with conviction.

We are seeking an Event Operations Specialist on a contract basis to provide event operational support for live and virtual events to a worldwide audience of customers and prospects. You will highlight the breadth of our brand, executing events that feature our essential intelligence while providing the best-in-class attendee experience. And will support a portfolio of global events as well as thought leadership webinars, primarily focusing on covering North America. The role will see you assist marketers and the commercial sales teams by coordinating logistics for our large portfolio of events. You will support the global events team by updating our internal event management system and keeping the event report system updated. This role is 100% remote.

What You’ll Do

• Manage to source of promotional items and inventory
• Track and manage event budgets and conduct final expense reconciliation
• Source, negotiate, and manage contracts and vendors
• Effectively communicate with on-site staff and key stakeholders for all events
• Manage logistics at third-party events, or hosted events, ensuring our brand is represented and leads have been obtained
• Support the marketing team in the creation of booth equipment, promotional items, and collateral
• Partner with marketing leads, as well as commercial and product teams to ensure success based on KPIs for each event
• Collaborate with the webinar team on overall strategy development and timeline planning
• Manage onsite registration and coordinates all onsite logistics such as catering and Audio/Visual needs with the venue
• Ensure customer expectations are at the center of the events we produce
• Keep track of event equipment inventory and manage the coordination between our team and vendor
• Webinar management within the On24 webinar platform, including event setup, platform support, and stakeholder reporting
• Develop and execute events and conferences: Includes site selection, registration, attendee communications, audiovisual, banqueting, technology, etc
• Manage the event registration process by using the available systems to build registration websites and communicate with registrants
• Negotiate, vendor and venue agreements that advance our strategic priorities
• Event Operations 80% of the role, webinar support 20% of the role

Must Haves

• Working knowledge of event registration systems, namely Cvent preferred
• Ability to work independently and within a team environment
• Knowledge of event applications
• Must be able to manage multiple events in a fast-paced environment
• Minimal travel, but the ability to do so if required
• Proven administrative, organizational, and problem-solving skills
• 2-4 years of event planning experience preferred
• Corporate events experience from the Finance industry preferred
• Minimum of 2-5 years of strong corporate events experience
• Excellent oral and written communication skills and strong interpersonal skills

Education

• Bachelor’s degree preferred

Hours & Location:

• M-F, 20 hours/week. This role will be 100% remote.

Perks are available through our 3rd Party Employer of Record (Available upon completion of the waiting period for eligible engagements)

Health Benefits: Medical, Dental, Vision, Life (including spouse & child), 401k, STD/LTD, AD&D, and Commuter Benefits program.