Operations & Event Associate Jobs

Company Description
Privia Health™ is a technology-driven, national physician enablement company that collaborates with medical groups, health plans, and health systems to optimize physician practices, improve patient experiences, and reward doctors for delivering high-value care in both in-person and virtual settings. The Privia Platform is led by top industry talent and exceptional physician leadership, and consists of scalable operations and end-to-end, cloud-based technology that reduces unnecessary healthcare costs, achieves better outcomes, and improves the health of patients and the well-being of providers.

Location: Remote with ~30% travel
The Operations & Event Associate will have the exciting opportunity to work directly with national Privia leaders to own the execution of physician meetings, events, and conferences across the organization. Reporting to the Manager of Marketing & Communications, the Operations & Event Associate will be responsible for end-to-end support for events both in-office and offsite in our markets.
Essential Job Duties

• Manage external vendor and internal stakeholder requests while establishing collaborative relationships
• Lead day-to-day operations of our marketing portal including large-scale market orders, care center orders, uploads, troubleshooting, procurement, etc.
• Coordinate conference logistics and application submissions for Privia attendees
• Travel to and support large scale offsite event delivery and execution (as needed)
• Manage the promotional item ordering process as requested as well as internal employee culture items
• Serve as product owner for appropriate event and operational tools/services including webinars, renewals, maintenance, troubleshooting, etc.
• Manage initial outreach for contracts and oversee the execution of contracts between our Legal team and venue and/or vendor, to ensure contract deadlines and requirements are met
• Support the sending of corporate and practice communications in Pardot (email marketing tool) and SMS-Magic (text messaging tool) as needed
• Perform other duties as assigned
• Own all pre-, day-of, and post-event logistics planning including but not limited to: venue selection, food, and beverage selection, AV requirements, communications support, vendor payments, gifts, etc.
• Work closely with internal stakeholders to develop event theme, branding, presentation and communication needs
• Support National email campaign process including but not limited to tracking, drafting and setting up email campaigns
• Own the post-event feedback process by creating surveys and analyzing needed improvements/successes for future events
• Ensure the registration and attendance process is optimized for each event utilizing Blackthorn, our Event Registration system, and pre/post communications are queued up with accurate information

Qualifications

• 2+ years experience in event planning preferred
• Must comply with HIPAA rules and regulations
• Project management experience; Ability to handle multiple projects and meet strict deadlines
• Bachelor’s Degree in Marketing, Communications, Hospitality, and/or Business preferred
• Experience in Pardot preferred
• Experience in Healthcare preferred
• Strong writing and communication skills with all levels of the organization

Interpersonal Skills & Attributes

• Ability to work in a fast-paced environment
• Strong attention to detail and ability to evolve organization systems
• Skill set in thinking both tactically and strategically
• Excellent time management skills and experience working under strict deadlines
• Ability to prioritize, work independently and follow through effectively
• Commitment to delivering the highest level of customer service

Colorado, New York, New Jersey, California and Washington Residents Only: The salary range for this role is $50,000.00-$60,000.00 in base pay and exclusive of any bonuses or benefits. The base pay offered will be determined based on relevant factors such as experience, education, and geographic location.
Additional Information
All your information will be kept confidential according to EEO guidelines.
Technical Requirements (for remote workers only, not applicable for onsite/in office work):
In order to successfully work remotely, supporting our patients and providers, we require a minimum of 5 MBPS for Download Speed and 3 MBPS for the Upload Speed. This should be acquired prior to the start of your employment. The best measure of your internet speed is to use online speed tests like https://www.speedtest.net/. This gives you an update as to how fast data transfer is with your internet connection and if it meets the minimum speed requirements. Work with your internet provider if you have questions about your connection. Employees who regularly work from home offices are eligible for expense reimbursement to offset this cost.
Privia Health is committed to creating and fostering a work environment that allows and encourages you to bring your whole self to work. Privia is a better company when our people are a reflection of the communities that we serve. Our goal is to encourage people to pursue all opportunities regardless of their age, color, national origin, physical or mental (dis)ability, race, religion, gender, sex, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law.