Development And Operations Specialist

Type: Hourly, 25-30 hours/week
Compensation: $18.00/hour
Travel: Limited travel
Reports to: Executive Director
Location: Remote with preference for someone in the Ocean Springs/Biloxi, MS area
The position of Development and Operations Specialist provides support for all the development, financial, operational and program related activities of the United MSD Foundation. Responsibilities include a wide variety of tasks to support campaign operations and frontline fundraising. Provides general program and administrative support to ensure all operations run smoothly and efficiently. This position is responsible for all administrative activities, which support our strategic plan.
Duties Include:
1.Development
This position is responsible for data entry: updating all donors, donations, and related information, as well as providing reports to the staff. The employee will assist in the standardization and coordination of data entry and mining as well as maintaining the integrity of the donor database.
● Maintain all development records and data and ensure their accuracy and usefulness according to the development strategy
● Gift entry, acknowledgement, and receipt processing into the database
● Constituent data entry (addresses, relationships, etc.) for all individuals and organizations
● Assist with the effective and accurate maintenance of data with respect to the donation process in all formats: from constituent and gift data entry of incoming online/offline donations to
outgoing receipts, letters and reports
● Assist with gifts-in-kind data entry and receipt
● Ensure that gift acknowledgements and donor communications are sent in a timely manner
● Run accurate memorial and gift updates for staff to send to family members
● Contribute to ongoing quality control and data integrity
● Provide input for and/or produce reports and assist with general analysis of data as it relates to fundraising and donor recognition
● Prepares weekly and monthly giving reports in support of donor identification and stewardship
● Compiles database queries and generates reports from exported data
● Prepares solicitation materials, pledge forms, and packets for donor calls
● Assists with stewardship activities, as directed by the Executive Director, such as ordering
flowers, sending thank you notes, special mailings, etc.
2. Institutional Funders
● Manage schedule of grant proposals, reports, and donor communications
● May assist with proposal creation using template language
● Work closely with the Executive Director to increase corporate support from businesses
3. Strategic Plan
● Track the benchmarks of the strategic plan
● Assist the Executive Director with compiling quarterly reports for the board meetings
4. Administrative
● Provide administrative support to the MSD Team as needed
● Create Word, Excel or other documents, mail merge documents, and other administrative duties
as required
● Schedules and maintains calendar of appointments, meetings and travel itineraries, and
coordinates related arrangements
● Organizes and maintains the filing and retention of electronic documents
● Schedules and handles administrative details for select committee meetings
Qualifications
● A college degree or four years of work experience
● Experience in a nonprofit a plus
● Proficiency in Microsoft Office Suite, Google Suite, and Bloomerang or other CRM platform(s)
● Must be self-motivated, innovative, and able to work independently within the context of a
remote work environment
● Excellent customer service skills with proven knowledge of how to work effectively and
professionally with all levels of internal and external clients
● Knowledge of office administrative procedures and operation of standard office equipment
● Analytical ability to gather and summarize data for reports, find solutions to various
administrative problems, and prioritize work
● Ability to manage multiple projects at one time
● High level of interpersonal skills to handle sensitive and confidential situations
● Must have excellent written and verbal communications skills
● Must have strong writing and editing skills