Desk Receptionist(Remote) Jobs

The receptionist is responsible for answering the main switchboard and forwarding calls to the appropriate person as well as paging that person if they are not available at their workstation. Greets customers as they come in. Receptionist sorts all mail and puts it in the appropriate mail folder for delivery.

• Complete the Send it Back Report for HEQ and TES shops on Mondays
• Maintain the cash drawer
• Enter time cards/payroll for the entire branch
• Code all outside and monthly vendors invoices
• Filing: put invoices in numeric and alphabetical order
• Mail: open and sort all mail; sending it to correct mail folders for delivery
• Scan and attach invoices and other documents to service work orders and part documents
• Enter daily bin counts when help in the warehouse is required
• Help with special projects
• Make sure all memos and job postings get sent to the correct person for posting
• Switchboard: Answer in-coming calls and forward them to correct department or person
• Fill in for the administrative assistant when needed
• Order and maintain the novelty inventory and accounts

• Knowledge using a PC with experience using Microsoft Office
• Ability to run Cat Access and credit card transactions
• Knowledge on the cash drawer system Unify Three
• Ability to answer phones and learn to operate a switchboard
• Knowledge, skills and abilities typically acquired through a high school education
• Must have a pleasant voice and attitude and answer phones with courtesy
• The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.
• At least 1 years experience of time keeping experience