Deputy Chief Of Staff

Description

Background

Duties and Responsibilities

• Support the preparation of internal and external correspondence on issues related to the ELT’s priorities.
• Support coordination across different divisions to help take forward key strategic priorities for UN Women;
• Review and analysis of key issues, synthesized for quick ELT decision making;

• Supports and coordinates the implementation of recommendations on governance systems and structures resulting from governance review (including restructuring of corporate governance structures and methods of work);
• Review UN Women operations and information submitted by the Field and HQ departments on operational issues and policies and generates recommendations for ELT consideration;
• Support the Chief of Staff in coordinating follow up of ELT decisions with SMT and other stakeholders as appropriate;
• Liaise with the Secretariats of other existing or foreseen bodies (including the ACO or ExBo Secretariats).

• Coordinate, analyze, research and draft relevant memos and other documents in support of the ELT in close consultation with or support other Executive Office members as appropriate.
• Support the clearance and approval of documentation sent for ELT clearance, as needed;
• Represent EDO on BRC, BAC and other committees as relevant;

• Manage EDO budgets and authorize EO payments and other transactions within delegated authority.
• Provide coordination oversight and monitoring support to the Chief of Staff /Head of Office to oversee Integrated Executive Office budgeting (i.e. planning, monitoring and projections) in close collaboration with Advisers to the DEDs;
• Oversee the development of the EO’s annual work plan and its implementation;

• Supports the CoS, and acts on her/his behalf during the latter’s absence, in the day-to-day management of the Executive Office, including the direct supervision of specific projects;
• Provide any other support as requested by supervisor.

• Quality of documents reviewed for ELT
• Timely and quality implementation of initiatives related to internal governance systems
• Timely monitoring of development and implementation EO annual workplan and budget
• Quality advice on communication of ELT priorities
• Timely preparations for ELT meetings
• Timely clearance or follow up on documents sent for ELT clearance

Competencies

• Integrity
• Professionalism
• Respect for Diversity

• Stakeholder Engagement
• Awareness and Sensitivity Regarding Gender Issues
• Leading by Example
• Effective Communication
• Inclusive Collaboration
• Accountability
• Creative Problem Solving

• Strong sense of responsibility, confidentiality and accountability.
• Strong partnership building and networking skills, client-oriented
• Ability to work in a highly pressured environment;
• Strong analytical and problem-solving skills;
• Strong communication skills, both written and oral;
• Strong inter-personal skills, communicate effectively with staff at all levels of the organisation;
• Affinity with and knowledge of gender equality and women’s empowerment

Required Skills and Experience

• Master’s degree or equivalent in gender, social sciences, public administration, business administration or related field;
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

• A minimum of 10 years of professional experience in international development, preferably working on gender equality, and women's rights;
• Experience in policy and programmatic work in gender equality is required;
• Experience in office management and coordination functions is an asset;
• Experience working within the UN System at both a country/field level and in a headquarters setting is highly desirable.

• Knowledge of another UN official language is an asset.
• Fluency in English is required;