Chief Administrative Officer Jobs

Minimum Qualifications
Education and/or Equivalent Experience:

• Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience.
• Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of supervisory or managerial experience associated with department wide budget programs or programs associated with operational services.

Licenses Or Certifications

• None.

Notes to Applicants
This position is a Senior Manager, Leadership position that will oversee multiple divisions. They will be expected to lead, coordinate and manage projects while effectively communicating efforts/progress through oral presentations, written memos, or developing talking points for City executives. They will be responsible for drafting and responding to City Council and Boards and Commissions agenda items, follow-ups, questions, public information requests, and initiatives. The Chief Administrative Officer is responsible for their assigned area's financial forecast development and presentation, internal scheduling, planning and production of all required budget documents, performance measures data collection and reporting, and internal budget to actual reporting throughout the fiscal year.
The ideal candidate will have knowledge of facility services and will be a change agent and big picture thinker who connects a myriad of activities into an integrated system of standards and performance measurements to achieve results and improve standards. They should have experience in, and be comfortable and competent with, managing information and making decisions, finding innovative solutions to problems, and administering and monitoring budgets. They should have demonstrated success in working in a deadline driven environment while balancing multiple projects and changing priorities and demonstrated organizational development and change management skills, highly capable of working with different leadership styles, diverse and/or complex organizational issues and structures.
The City of Austin employment application is an official document; incomplete applications will not be considered.
A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience.
The responses to the supplemental questions inquiring about experience should be reflected on your application.
Employees, in Good Standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview.
Department/division employee must remain in Good Standing through the Top Candidate Selection phase at which time the Good Standing status will be re-verified.
Assessment(s) may be administered as part of the interview process.
If You Are Selected As a Top Candidate
Verification of your education (which may include high school graduation or GED , undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.
Military / Veteran Interview Preference
Military/Veterans must provide a copy of their DD214 verifying honorable discharge, at the time of initial interview to receive military/veteran interview preference.
Fair Labor Standards Act ( FLSA ) Classification
This position is classified as EXEMPT .
Travel
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
Pay Range
$44.40 - $57.72
Hours
Monday through Friday; 8:00 a.m. to 5:00 p.m.
Hours may vary depending on departmental needs and initiatives. Some evening, weekend and holiday work may be required. Limited telework opportunities may exist.
Exempt-level position.
Job Close Date 04/21/2023
Type of Posting External
Department Building Services
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 411 Chicon St Austin, TX 78702
Preferred Qualifications
Preferred Experience:

• Experience with leadership, overseeing and managing multiple diverse divisions/business units and with counseling, coaching and managing staff performance
• Experience in collaborating with executives, division managers, and supervisors regarding strategic planning, performance management/ measurement, and data analytics
• Ability to travel to more than one work location.
• Project Management Professional certified
• Lean Six Sigma Certified
• Has an in depth understanding of GAAP (Generally Accepted Accounting Principles) and managing a program budget that is aligned with strategic and operational goals and objectives
• Experience with process improvement, establishing defined measures of success, metrics, and incremental goals, short and long-term, surrounding equity, diversity, and inclusion.

Duties, Functions And Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Plans, organizes, directs, audits and controls support services within the department. The services assigned to this type of work group provide a more complex strategic focus to the overall business operations. Analyzes business and workforce needs to develop targeted short and long range strategies, and implement operational plans to meet performance measures. Operational plans include the strategic involvement and mediation for departmental workforce issues. Works to align the programmatic services and activities of internal systems, which are associated with the desired outcomes for the department. Serves as a direct or indirect resource for the department's operational needs. Works to influence and serve as an advisor by communicating the business strategy to Executive leadership, City Officials or policy makers both internal and external to the department. Confers with the stakeholders to execute comprehensive program development which impacts the departmental policy initiatives. Provides solutions to complex problems and works to resolve difficult issues between involved parties. This job may have the responsibility for the development and monitoring of a departmental budget. In large departments, this job serves as an administrative resource tying budget needs to the programs of the organization. Develops and evaluates short range and long range strategic plans and establishes the criteria for a variety of human resources and business services projects, programs, and plans. Administers contracts and vendors to ensure delivery of agreed upon deliverables. Prepares and reviews reports as part of the process of monitoring and communicating performance results. Makes recommendations associated with purchasing and expenditures for departmental programs.
Responsibilities- Supervision And/or Leadership Exercised

• Responsible for the full range of supervisory activities, including selection, training, evaluation, counseling and recommendation for dismissal.

Knowledge, Skills And Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Skill in planning and organizing.
• Knowledge of fiscal planning and budget preparation.
• Skill in data analysis and problem solving.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Knowledge of City practices, policies, and procedures.
• Ability to establish and maintain good working relationships with City employees and the public.
• Knowledge of business case development, strategic business planning, reengineering, organizational change strategies, performance measurement, and project management.
• Ability to work with frequent interruptions and changes in priorities.
• Knowledge of supervisory and managerial techniques and principles.
• Ability to analyze and resolve irregular events.
• Skill in handling conflict and uncertain situations.
• Knowledge of Federal, State, and Local laws.
• Skill in oral and written communication.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
Supplemental Questions
Required fields are indicated with an asterisk (*). * Please describe how you meet these minimum qualifications. Please detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).

• No
• The minimum qualifications of the Chief Administrative Officer position are: Graduation with a Bachelor's degree from an accredited college or university with major coursework in a field related to Business; Finance; Accounting; or Economics or related field, plus five (5) years of supervisory or managerial experience associated with department wide budget programs or programs associated with operational services. Masters degree in Business, Finance, Accounting, Economics or other related field may substitute for two (2) years of the required managerial experience. Do you meet the minimum qualifications of this position?
• Yes

(Open Ended Question) * Do you have the ability to travel to multiple sites as part of the regular job duties? * Please list some examples of your professional accomplishments which demonstrates a successful record of administrative and operational strengths with a strategic vision for supporting an organization's mission and functions as well as addressing critical issues potentially challenging to an organization.

• Yes
• No
• No
• Yes
• If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)?

(Open Ended Question)

• Briefly describe your experience managing a diverse group of direct and/or indirect reports, to include hiring, training, assigning work, counseling and managing staff performance.

(Open Ended Question)

• Please describe your experience designing and leading strategic planning sessions, informational meetings and/or large targeted meetings.

(Open Ended Question) * Describe your experience preparing analyzing and presenting GAAP based financial statements and indicate the position listed in your application that supports your answer.

• No
• Do you have a Project Management Professional (PMP) Certification?
• Yes

(Open Ended Question)

• Describe your experience with continuous improvement processes such as Lean Six Sigma.

(Open Ended Question)
Optional & Required Documents
Required Documents Optional Documents