Bookkeeper Office / Administrative Assistant

Somebody CARES, Inc. a 501(c)(3) nonprofit organization in Whiting, NJ is seeking a Bookkeeper Office Administrative Assistant to ensure that administrative matters within the organization are carried out smoothly. This position takes direction from the Executive Director, Treasurer, and the Board of Trustees. The Bookkeeper Office Administrative Assistant coordinates office activities and operations to secure efficiency and compliance. This individual possesses exemplary interpersonal skills allowing for satisfactory resolution on a multitude of administrative matters.

Essential Functions:

·Works with QuickBooks

·Compile monthly cash flow and any other related financial reports

·Tally weekly donation bank deposits

·Deposit all incoming checks and tract accordingly

·Manage volunteer hours / track (MS Excel spreadsheet – DonorView software)

·Assist in coordinating events and programs

·Addressing follow-up phone calls and emails from vendors / contractors

·Order office supplies

·Assist volunteers whenever necessary

Competencies:

·Experience with QuickBooks

·Experience in MS Office 365 (i.e., Word, Excel, Outlook, etc.)

·Capacity to learn and adapt to new software

·Outstanding communication and interpersonal abilities

·Above average mathematical skills

·Attention to detail

·Self-starter

·Good time management skills

·Flexible in approach with others

·Steady and patient work style

Work Environment:

This position operates in a professional work environment. This position routinely uses standard office equipment such as computers and copier / scanner.

Physical Demands: Minimal bending, sitting, and lifting.

Required education and experience:

·Associate’s degree in business or closely related field from a regionally or nationally accredited institution.

·Experience in finance and/or human resources within a nonprofit organization

Job Type: Part Time / Flexible Schedule

Salary: Compensation is negotiable and dependent on your experience, competence, and ability.