Billing Administrator Part-Time Jobs

A Billing Administrator is responsible for managing the billing and invoicing processes within an organization. They ensure that all financial transactions are accurately recorded, invoices are generated, and payments are collected in a timely manner. The role requires attention to detail, strong organizational skills, and the ability to work with numerical data.

Responsibilities:

1. Billing and Invoicing: Generate and distribute invoices to customers or clients based on provided services or products. Ensure accuracy in pricing, quantities, and discounts. Collaborate with the sales team or relevant departments to resolve any discrepancies or issues with invoices.
2. Payment Processing: Collect and record payments from customers, ensuring accuracy and timely processing. Monitor overdue accounts, send reminders, and follow up on outstanding payments. Coordinate with the finance department to reconcile payment records and resolve any discrepancies.
3. Account Management: Maintain accurate customer or client accounts, including contact information, billing terms, and payment history. Update customer records with any changes or adjustments to invoices or payments.
4. Documentation and Reporting: Maintain proper documentation of all billing and payment activities. Prepare regular reports summarizing billing and collection activities, including outstanding invoices, payment trends, and aging accounts receivable. Provide reports to management for review and decision-making.
5. Customer Service: Assist customers or clients with inquiries related to billing or invoicing. Resolve any billing disputes or issues promptly and courteously. Provide excellent customer service by addressing concerns and ensuring customer satisfaction.

Requirements:

1. Education: A high school diploma or equivalent is typically required for a Billing Administrator position. A degree in accounting, finance, or a related field is preferred but not always mandatory.
2. Experience: Prior experience in billing, invoicing, or accounting is highly desirable. Proficiency in using billing software and spreadsheets is advantageous.
3. Attention to Detail: Strong attention to detail is essential to ensure accuracy in billing and invoicing processes. The ability to spot errors and resolve discrepancies is crucial for the role.
4. Numerical Skills: Proficiency in working with numbers, performing calculations, and understanding financial data is necessary for accurate billing administration.
5. Organizational Skills: The role involves managing multiple tasks simultaneously, tracking invoices, and following up on payments. Effective organizational skills are crucial to meet deadlines and maintain efficient billing processes.
6. Communication Skills: Excellent verbal and written communication skills are essential for interacting with customers, colleagues, and management. The ability to explain billing procedures, address inquiries, and resolve disputes professionally is important.