Part-Time Office Assistant (Tcccharity)

TCCCharity is seeking a dedicated and organized Part-Time Office Assistant to support our team in maintaining efficient operations. The Office Assistant will perform a variety of administrative tasks to ensure smooth functioning of the office. This is a part-time position with flexible working hours, offering an excellent opportunity for those seeking to balance work with other commitments.

Responsibilities:

• Reception: Greet and welcome visitors, respond to phone calls, and direct inquiries to the appropriate department.
• Documentation: Prepare, review, and edit various documents such as reports, memos, and presentations.
• Office Organization: Maintain the tidiness and orderliness of the office space, ensuring supplies are well-stocked, and equipment is in good working condition.
• Scheduling: Assist in scheduling appointments, meetings, and conference calls for team members.
• Assisting Other Departments: Collaborate with other teams to provide assistance as needed.
• Event Coordination: Help organize and coordinate company events, meetings, and workshops.
• Ad-hoc Tasks: Undertake any other tasks or projects assigned by the supervisor.
• Assistance to Management: Support management by conducting research, compiling data, and providing relevant reports.
• Administrative Support: Assist with day-to-day administrative tasks, including but not limited to data entry, filing, scanning documents, and managing correspondence.

Requirements:

• Confidentiality: Demonstrates discretion and maintains confidentiality with sensitive information.
• Computer Skills: Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable with learning new software.
• Communication: Excellent written and verbal communication skills, with a friendly and professional demeanor.
• Attention to Detail: Meticulous attention to detail to ensure accuracy in all tasks.
• Reliability: Punctual and dependable, completing tasks on time with minimal supervision.
• Team Player: Ability to work collaboratively within a team-oriented environment.
• Flexibility: Adaptability to handle a variety of tasks and willingness to assist in different areas of the organization.
• Education: High school diploma or equivalent; additional education in office administration is a plus.
• Experience: Previous experience in an administrative or office support role is preferred but not required.
• Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively.