Office Coordinator (Part Time)

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of our small company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently and independently. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Hours are flexible per day and week depending on outside commitments, such as stay-at-home parents, retired individuals looking for 20+ hours of work per week.

Responsibilities

• Sort and distribute communications in a timely manner
• Organize office and assist Manager/Owner
• Resolve office-related malfunctions and set up a filing system
• Perform receptionist duties when needed
• Run local work and personal errands (bank, USPS, etc)
• Able to drive to both our locations and balance work duties at each
• Monitor level of supplies and handle shortages
• Create and update records ensuring accuracy and validity of information
• Create a checks and balance system for vendor invoices and AP.

Skills

• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Excellent written and verbal communication skills
• Working knowledge of Office and Quickbooks
• Excellent organizational and time management skills
• Thorough understanding of office management procedures
• Analytical abilities and aptitude in problem-solving